Exhibitor Services Manual
SPE is pleased to provide you with quick access to important information regarding ATCE 2010. We encourage you to review the contents of this online manual carefully as many things have changed this year. We thank you for exhibiting at the ATCE 2010.
Important Notes for Exhibitors
ATCE has created a quick method for finding forms and deadline dates to obtain discounts on services needed for a successful exhibit. We have arranged these lists by discount date and alphabetically. Click below or in the upper right hand corner under “Quick Links” for the listing you prefer.
After you click on the desired form, if you want to return to the top of the page for another form, use the scroll bar on the right to scroll back to the original checklist.
Exhibition Information and Regulations
Note: Children under age 18 are not permitted in the Exhibit Area during installation and dismantle.
Children under age 15 are not permitted in the Exhibit Area during official show hours.
2010 SPE Exhibit Regulations and Firenze Fiera Regulations
This section includes SPE Exhibit Regulations as well as specific regulations relating to the Firenze Fiera. It is very important that Exhibitors review both documents as information has changed for the first ATCE international venue.
The last section of the Firenze Fiera Regulations contains mandatory forms for custom-made stands and any materials brought in that will not be provided by Eurostands.
Complete Mandatory Forms
Complete mandatory forms A, B and C below:
- Form A – Certificate of Compliance With Regulations
- Form B – Wiring Diagram And Electrical Installation Data of Stand
- Form C – Furnishing Materials
Complete mandatory forms D and E only if ex post fire-retardant treated materials are used as part of the stand fittings.
- Form D – Declaration of Ex Post Fire-Retardant Treatment
- Form E – Declaration That Ex Post Fire-Retardant Treated Material Has Been Used
Submit Mandatory Forms
The exhibitor should complete the mandatory forms and send them directly to:
Via Augusto Righi 8
50019 Sesto Fiorentino, Florence, Italy
Note: By mail, send the completed forms to Newtours S.p.A. no later than 19 July. Write ATCE 2010
on the envelope.
Mandatory Insurance for all Exhibitors
The Firenze Fiera requires that all exhibitors within the facility obtain a mandatory insurance policy. If an exhibitor has not returned the form by the deadline date, the charges will be automatically debited to the exhibitor’s credit card in addition to the balance of the booth space.
General Exhibition Information
- Exhibitor’s Quick Facts and General Information
Click above to find the following: Move-In Times, Exhibit Hours, Move-Out Times and Information, Post Show Paperwork and Labels
- Official Contractor List
- Work Authorization Request Instructions
- Work Authorization Request Form
- Complimentary Exhibitor Program Listing
The deadline to create your profile for the printed exhibitor listing for the Conference Program has passed and the Program has gone to print. However, if you see something wrong on the website, you can still make a correction so that it shows correctly on the website.
- Exhibitor’s Guide to Publicity
- ATCE Graphic Download and Usage Guidelines
- Advertising/Logo Specifications
- Advertising and Sponsorship Opportunities
- Advertising Contract
- Sponsorship Contract
Registration and Hotel Accommodations
NEWTOURS S.p.A. SERVICES
SPE has appointed Newtours S.p.A. as the official contractor who can assist you with many items necessary to complete your booth such as rigging labor and hanging sign labor, carpeting, cleaning, electricity, etc. All forms can be found on the Deadlines/Checklists.
Include the Invoice and Payment Form when ordering these services:
- Mandatory Insurance
- Hostess/Steward Services
SPE has appointed Eurostands as the official decorator and contractor who can assist you with audio visual, signs and graphics, etc. Forms can be found on the Deadlines/Checklists.
Include the Eurostands Invoice and Payment Form when you order.
The standard package for pre-furnished booths is the “Tiziano” design. If you are interested in upgrading your pre-furnished booth to the “Masaccio” design, click to view the layout that fits your booth size and then complete the Booth Upgrade Form and return to Newtours S.p.A. who will be coordinating booth upgrades.
For additional furnishings, or to change the carpet color or graphics to your stand packages, view available items.
Deadline to upgrade your pre-furnished booth is 12 July 2010.
MATERIAL HANDLING FREIGHT SERVICES
SPE has appointed OTIM as the exclusive contractor to control access to the Firenze Fiera of all delivery and freight trucks, administer assignment and usage of loading docks, and supervise the loading and unloading of freight shipments. Cargo and Shipping Forms including a Credit Card Authorization Form can be found on the Deadlines/Checklists.
OTIM will begin accepting advance warehouse shipments on Monday, 23 August 2010. Freight received after Thursday, 14 September 2010 will be received at the warehouse with an after-deadline charge.
Freight Shipping Address
Address all freight going to the warehouse to:
(Exhibiting Company Name / Booth #)
2010 SPE Annual Technical Conference & Exhibition
C/O OTIM SPA GLT SPA Cooperative L’Ariete
Via Baldanzese 198
Phone: 01 0574-071944
Fax: 01 0574-072418
OTIM will begin receiving shipments at the exhibit facility Monday, 13 September 2010.
Note: The facility may refuse shipments that arrive before this date. Exhibitors are responsible for any charges incurred due to early shipment direct to the facility.
Check the Deadline/Checklists for services you require. If you do not see what you need or have a question, contact us at the numbers and email addresses below.
Order Deadline: 6 September 2010
A complete catering menu is posted on the checklist. Include the Catering Order Form.
Order Deadline: 6 September 2010
Order these services from Aglietti Floricoltura S.n.c. A complete item list can also be found on the checklist. Include the payment form with your order.
DeeDee Bailey, Meetings Manager, +1.972.952.9316, firstname.lastname@example.org
Barbara Katz, Exhibits Manager, +1.972.952.9326, email@example.com
Karen Rainish, Exhibits Coordinator, +1.972.952.9459, firstname.lastname@example.org
Joan Payne, Exhibition Sales Mgr., Americas, +1.972.952.9356, email@example.com
Kirk Colligan, Sales Associate, +1.972.952.9516, firstname.lastname@example.org
Exhibitor Services Manual Quick Links
Catering Order Form
Electricity Equipment Form
Eurostands Audio/Video Form
Eurostands Furnishings Order/ Payment Form
Flower Order Form
Mandatory Insurance Form
Mandatory Security Forms
Newtours Invoice/Payment Form
OTIM Order Form