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Travel and Accommodations

Registration

Deadline/Discount Checklist

July

August

September

July 2012

To Do

Deadline

Contact

Outlook

Conference  Program Online Profile Update Completed

15 July

SPE Staff

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August 2012

To Do

Deadline

Contact

Outlook

Submit Work Authorization Request Form if you are planning to use an EAC (Exhibitor Appointed Contractor).

1 August

SPE Exhibits        
1.972.952.9328
Fax: 1.877.419.1364

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Deadline to submit Advertising contracts

16 Aug

SPE Exhibits
1.972.952.9516

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Deadline to submit double-decker booth designs

16 Aug

SPE Exhibits
1.972.952.9326

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Deadline to submit advertising materials for the Conference printed program

22 Aug

SPE Production
1-972-952-9321 

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September 2012

To Do

Date

Contact

Outlook

Deadline to submit EAC forms

1 September

SPE Exhibits            1.972.952.9328

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Deadline to submut Special Event Notification Form

5 September

SPE Exhibits            

1.972.952.9328
Fax: 1.877.419.1364

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Freeman Order forms
I&D, Carpeting, Forklift & Rigging, Carpet Cleaning, Graphics & Signs, Rental Exhibits, Furniture, Accessories

13 September

www.myfreemanonline.com

1-888-508-5054

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Deadline to submit Experient Lead Management Systems orders

20 September

Experient

1.301.662.9401 x 2302

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Ocean Freight arrive at Henry B. Gonzalez Convention Center

21 September

1.847.806.9200   or                 fax:1.847.806.9204   import@rerogers.com

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Deadline to submit Telephone/Internet/Networking – Smart City

24 September

Sylvia Herrera

Sherrera@smartcity.com

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Catering Order Form (The RK Group)

24 September

Phone: 210.225.4535
Fax: 210.224.5120

eaguirre@therkgroup.com

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Deadline to submit Floral – Convention Plant Creations

15% Mark up after the deadline

24 September

Linda Wineski 

1.504.524.6066

Fax 1.504.524.5958 linda@conventionplant.com

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Deadline to submit Computer Rental & Audio Visual – FREEMAN

Price increase for orders received after deadline and must include full payment.

24 September

Bill Kitto 1. 214.869.9292
Fax: 1.214.339.3409
www.fremanco.com 

Email: bill.kitto@freemanco.com

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Last date for advanced Shipment to Freeman Warehouse

27 September

Freeman Customer Service                 

1.713.433.2400

fax: 1.469.621.5810

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Airfreight is to arrive at Show Site by today

28 September

1.847.806.9200
Fax:1.847.806.9204  

import@rerogers.com

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