Discount Deadline Checklist
July | August | September | Additional Services |
| July | |||
|---|---|---|---|
To Do |
Deadline |
Contact |
Outlook |
Complete Conference Online Profile update |
15 July |
SPE Staff for password |
|
Submit Work Authorization Request Form if you are planning to use an Exhibitor Appointed Contractor (EAC). Review EAC procedures in the SPE Exhibit Regulations, pages 20–23. |
30 July |
SPE Exhibits |
|
Submit double-decker booth notification and designs |
30 July |
1.972.952.9435 Fax |
|
| August | |||
To Do |
Deadline |
Contact |
Outlook |
Submit Advertising Contract |
7 Aug |
SPE Exhibits |
|
Submit advertising artwork materials for conference program |
14 Aug |
SPE Production |
|
Submit Sponsorship Contract |
15 Aug |
1.972.952.9516 |
|
Submit sponsorship materials for conference program |
22 Aug |
SPE Production |
|
Begin shipping to Freeman Warehouse |
26 Aug |
Freeman Services 1.888.508.5054 |
|
Submit EAC Forms |
30 Aug |
1-972-952-9518 |
|
30 Aug |
1.972.952.9516 |
||
| September | |||
To Do |
Deadline |
Contact |
Outlook |
Discount deadline for Freeman orders |
5 Sep |
1.888.508.5054 |
|
Deadline for Rogers Worldwide Ocean Freight to arrive at New Orleans CFS |
6 Sep |
1.847.806.9200 |
|
Deadline for Rogers Worldwide Advance Air Freight to arrive at the Louis Armstrong New Orleans International Airport (MSY) |
13 Sep |
1.847.806.9200 |
|
Freeman Warehouse begin forwarding shipped orders to the Convention Center at an additional cost to the exhibitor |
19 Sep |
Freeman Customer Service 1.713.434.4620 1.469.621.5810 Fax |
|
Submit Experient Lead Management Systems orders |
20 Sep |
1.301.662.9401 ext. 2302 |
|
Begin shipping to the Ernest N. Morial Convention Center |
26 Sep |
Freeman Customer Service 1.713.434.4620 |
|
End advanced shipment to Freeman Warehouse |
27 Sep |
Freeman Customer Service 1.713.434.4620 1.469.621.5810 Fax |
|
| Additional Services | |||
To Do |
Date |
Contact |
Outlook |
Order Telephone/Internet/Networking for discounted prices-Ernest N. Morial Convention Center |
Before |
1.504.582.3036 |
|
Order Catering for discounted prices-Ernest N. Morial Convention Center |
Before |
1.504.670.7227 |
|
Order Electricity/Water/Air/Gas for discounted prices-Ernest N. Morial Convention Center |
Before |
1.504.582.3036 |
|
Order Floral – Convention Plant Creations 40% Mark-up for on-site orders |
16 Sep |
1.504.524.5958 1.504.524.6066 Fax |
|
Computer Rental & Audio-Visual – Freeman price increase for orders received after deadline and must include full payment |
24 Sep |
1.214.869.9292 1.214.339.3409 Fax |
|
Order Photography |
N/A |
Barchfeld Photography 1.713.302.7800 |
|
