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Discount Deadline Checklist

July | August | September | Additional Services

July

To Do

Deadline

Contact

Outlook

Complete Conference Online Profile update

15 July

SPE Staff for password

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Submit Work Authorization Request Form if you are planning to use an Exhibitor Appointed Contractor (EAC). Review EAC procedures in the SPE Exhibit Regulations, pages 20–23.

30 July

SPE Exhibits        
1.972.952.9328
Fax: 1.877.419.1364

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Submit double-decker booth notification and designs

30 July

SPE Exhibits

1.972.952.9435 Fax

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August

To Do

Deadline

Contact

Outlook

Submit Advertising Contract

7 Aug

SPE Exhibits
1.972.952.9516

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Submit advertising artwork materials for conference program

14 Aug

SPE Production
1.972.952.9351

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Submit Sponsorship Contract

15 Aug

SPE Exhibits

1.972.952.9516

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Submit sponsorship materials for conference program

22 Aug

SPE Production
1.972.952.9351

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Begin shipping to Freeman Warehouse

26 Aug

Freeman Services  1.888.508.5054

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Submit EAC Forms

30 Aug

SPE Exhibits

1-972-952-9518

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Submit Special Event Notification Form

30 Aug

SPE Exhibits

1.972.952.9516

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September

To Do

Deadline

Contact

Outlook

Discount deadline for Freeman orders

Freeman Full Packet

5 Sep

Freeman Service

1.888.508.5054

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Deadline for Rogers Worldwide Ocean Freight to arrive at New Orleans CFS

6 Sep

import@rerogers.com

1.847.806.9200

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Deadline for Rogers Worldwide Advance Air Freight to arrive at the Louis Armstrong New Orleans International Airport (MSY)

13 Sep

import@rerogers.com

1.847.806.9200

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Freeman Warehouse begin forwarding shipped orders to the Convention Center at an additional cost to the exhibitor

19 Sep

Freeman Customer Service

1.713.434.4620

1.469.621.5810 Fax

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Submit Experient Lead Management Systems orders

20 Sep

Experient

1.301.662.9401

ext. 2302

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Begin shipping to the Ernest N. Morial Convention Center

26 Sep

Freeman Customer Service

1.713.434.4620

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End advanced shipment to Freeman Warehouse

27 Sep

Freeman Customer Service

1.713.434.4620

1.469.621.5810 Fax

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Additional Services

To Do

Date

Contact

Outlook

Order Telephone/Internet/Networking for discounted prices-Ernest N. Morial Convention Center

Before
5 Sep

1.504.582.3036 

 

Order Catering for discounted prices-Ernest N. Morial Convention Center

Before
8 Sep

1.504.670.7227

 

Order Electricity/Water/Air/Gas for discounted prices-Ernest N. Morial Convention Center

Before
8 Sep

1.504.582.3036

 

Order Floral – Convention Plant Creations

40% Mark-up for on-site orders

16 Sep

Linda Wineski

1.504.524.5958

1.504.524.6066 Fax

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Computer Rental & Audio-Visual – Freeman

price increase for orders received after deadline and must include full payment

24 Sep

Bill Kitto

1.214.869.9292

1.214.339.3409 Fax

www.fremanco.com 

 

Order Photography

N/A

Barchfeld Photography

1.713.302.7800