Book Formatting Guidelines

As an author, you play an important role in the timely completion of your book. Please keep the following guidelines in mind when writing; failure to do so will result in the manuscript being returned to you for revision, which will create additional delays in the publication process.

General Chapter/Book Elements

  • Microsoft Word is preferred for the text and figure captions.
  • Text should be 10-pt Times New Roman, with 1-inch margins.
  • Figure captions should be 8-pt Arial/Helvetica, bold.
  • Equations should be typed in MS Word’s MathType/Equation Editor program; they should not be inserted as images. Number equations sequentially as they appear, starting over with each new chapter. Enclose the equation number in parentheses preceded by a line of dots.
  • All references should be cited in the text using the (author, date) format; a complete alphabetical list of references cited should then be included at the end of the book (or chapter, if the book is a multi-author volume). Please see Section 8.8 of the SPE Style Guide for the correct format for references.
  • All symbols should be defined in a nomenclature at the end of the book (or chapter, if the book is a multi-author volume); each definition must include units and dimensions as needed.
  • If dual units are not used throughout the book, metric conversion factors for all units used must appear at the end of the book.
  • For other guidelines regarding spelling, punctuation, use of abbreviations, and other common issues, please consult the SPE Style Guide (pdf).

Headings

Heading styles used in SPE books are listed below. Only Headings 1 and 2 should be numbered (e.g., 4.1 for Heading 1; 4.1.1 for Heading 2).

  • Heading Level 1: Arial/Helvetica, 10 pt, boldface, no run-in text following the heading, no period
  • Heading Level 2: Times New Roman, 10 pt, boldface, flush left, period at end of heading, run in with the following paragraph
  • Heading Level 3: Times New Roman, 10 pt, boldface, italic, period at end of heading, indented and run in with the following paragraph
  • Heading Level 4: Times New Roman, 10 pt, italic, period at end of heading, indented and run in with the following paragraph
  • Heading Level 5: Times New Roman, 10 pt, no bold/italic, period at end of heading, indented and run in with the following paragraph

Figures/Tables

  • SPE can support figures in Word, Excel, or PowerPoint format, as well as .jpg, .gif and other image formats. Images and photos should be scanned at 300 dpi and saved as .eps or .tif files. Figures taken from a website are unlikely to be of sufficient quality for book printing.
  • When creating tables, use the "Table" menu in Word (tables must not be submitted as images).
  • If you are using figures from older publications (which may be of poor quality), consider redrawing them to improve readability. If you require assistance with the redrawing of any figures, please contact SPE; depending on the amount of work required, associated costs may be considered as an advance against author royalties.
  • Number tables and figures sequentially in the order they are cited in the text, starting over with each chapter (e.g., Fig. 1.1, Fig. 2.1, etc.).
  • Please submit tables and figures in a separate file, not embedded in the text.