Sponsors and Advertisers Information

With an array of unique promotional opportunities, we can help you design the perfect program to enhance your company’s experience at 2011 CTWI. The Corporate Advantage Program exposes attendees and businesses to your company and promotes your presence within the industry. This program includes a variety of sponsorship venues and high-impact advertising opportunities.

Sponsorship Opportunities

Conference Proceedings

• Recognition on the cover of the Conference Proceedings
• Complimentary ad position on the inside jacket cover of the Conference Proceedings
• Prominent on-site signage displayed at the conference in high traffic areas
• Recognition in the Conference Preview and Conference Program, depending on the date of receipt of Sponsorship Contract
• Recognition on the Conference website including a link to your company’s website
• Recognition on the PowerPoint sponsor page viewed between technical sessions
• Recognition and website link on the sponsor page of the Conference Proceedings

Opening Reception

• Multiple Sponsors receive two (2) complimentary full conference registration
• Exclusive Sponsor receives four (4) complimentary full conference registrations
• Prominent on-site signage displayed at the conference in high traffic areas
• Recognition in the Conference Preview and Conference Program, depending on the date of receipt of Sponsorship Contract
• Recognition on the Conference website including a link to your company’s website
• Recognition on the PowerPoint sponsor page viewed between technical sessions
• Your company logo on the sponsor page of the Proceedings

** If Sponsors request additional F&B onsite, the company will be billed for the extra F&B

Expo Reception

• Multiple Sponsors receive two (2) complimentary full conference registration
• Exclusive Sponsor receives three (3) complimentary full conference registrations
• Prominent on-site signage displayed at the conference in high traffic areas
• Recognition in the Conference Preview and Conference Program, depending on the date of receipt of Sponsorship Contract
• Recognition on the Conference website including a link to your company’s website
• Recognition on the PowerPoint sponsor page viewed between technical sessions
• Your company logo on the sponsor page of the Proceedings

** If Sponsors request additional F&B onsite, the company will be billed for the extra F&B

Keynote Luncheon

• Multiple Sponsors receive two (2) complimentary full conference registration and four (4) complimentary keynote luncheon tickets
• Exclusive Sponsor receives two (2) complimentary full conference registration and nine (9) complimentary keynote luncheon tickets (one (1) reserved table of 10)
• Recognition in the Conference Preview and Conference Program, depending on the date of receipt of Sponsorship Contract
• Prominent on-site signage displayed at the conference in high traffic areas
• Recognition on the Conference website including a link to your company’s website
• Recognition on the PowerPoint sponsor page viewed between technical sessions
• Your company logo on the sponsor page of the Proceedings

Coffee Breaks & Dessert on the Exhibit Floor

• Prominent on-site signage displayed at the conference in high-traffic areas
• Recognition in the Conference Preview and Conference Program, depending on the date of receipt of Sponsorship Contract
• Recognition on the Conference website including a link to your company’s website
• Recognition on the PowerPoint sponsor page viewed between technical sessions
• Your company logo on the sponsor page of the Proceedings

Hotel Key Cards

• Prominent on-site 2-color/4-color branding displayed to each hotel guest
• Prominent on-site signage displayed at the conference in high-traffic areas
• Recognition in the Conference Preview and Conference Program as Key Card Sponsor
• Recognition on the Conference website including a link to your company’s website
• Recognition on the PowerPoint sponsor page viewed between technical sessions
• Your company logo on the sponsor page of the Proceedings

Sponsorship Deadlines

For a sponsorship to be promoted in the conference preview, the contract, company logo and 50% deposit must be received prior to 8 December 2010.

For a sponsorship to be promoted in the conference program and Proceedings, the contract, company logo and 50% deposit must be received prior to 1 March 2011.

Advertising Opportunities

Conference program–distributed on-site to attendees
Web banner ads–increased exposure on the conference website

Advertising Deadlines

Advertising Contracts must be received prior to 1 March 2011.
Advertising Materials must be received prior to 8 March 2011.

If advertiser does not meet the above published deadlines, SPE/ICoTA cannot guarantee advertising space and reserves the right to invoke penalties for late submissions. View advertising and logo specifications.

Advertising/ Sponsorship Policies

SPE/ICoTA has instituted the following policies for advertising and sponsorship opportunities for 2011 CTWI. The Advertiser/Sponsor agrees that these policies are considered binding and agrees to adhere to these policies in order to secure a sponsorship.

• All individual and exclusive sponsorships are subject to the right of renewal of the previous year’s sponsor.
• We will contact each previous year’s sponsor to advise them of the right of renewal and the deadline they must submit their Sponsorship Contract and deposit in order to renew their sponsorship.
• Should the previous year’s sponsor not meet the deadline or should they elect not to renew their sponsorship, then the sponsorship is available to all SPE/ICoTA exhibitors.
• It is the responsibility of the sponsor to adhere to the Advertising and Logo Requirements information, as it specifically relates to submittal of company logos to be used in promotion of the sponsorship.

Payment Policy

• SPE/ICoTA requires a fifty percent (50%) deposit on all sponsorships. This deposit must be submitted with the signed Sponsorship Contract in order to secure a sponsorship.
• Upon receipt of a signed Sponsorship Contract and required deposit, SPE/ICoTA will send the sponsor an invoice for Sponsorship
• No sponsorship will be acknowledged or promoted, either in print or on the official CTWI website, until the sponsor has submitted the Sponsorship Contract and deposit.
• The remaining fifty percent (50%) of all CTWI sponsorships is due 30 days prior to the event. If a participant has confirmed a sponsorship within 30 days of the event, full payment is required with submittal of Sponsorship Contract in order to confirm the sponsorship.
• Payment is accepted in US dollars only. SPE/ICoTA accepts most credit cards, checks, money orders and wire transfers.
• Should a sponsor elect to cancel their confirmed sponsorship, the sponsor is not entitled to a refund of monies paid to SPE/ICoTA.

Guidelines

• The lanyard sponsor is responsible for providing the required quantity of sponsored lanyards.
• All copy must be submitted and approved by SPE/ICoTA prior to implementation.
• All individual and exclusive sponsorships are subject to the right of renewal of the previous year’s sponsor.
• SPE/ICoTA will contact each previous year’s sponsor to advise the right of renewal and the deadline they must submit their advertising / sponsorship contract and deposit in order to renew their sponsorship.
• Should the previous year’s sponsor not meet the deadline or should they elect not to renew their sponsorship, SPE/ICoTA will then consider this sponsorship available to all SPE/ICoTA exhibitors.
• Advertising will not be accepted that is considered by SPE/ICoTA in any way to be inappropriate to SPE/ICoTA’s image.
• Advertising will not be accepted if it includes politically controversial terms.
• Advertising is accepted by SPE/ICoTA with the understanding that the advertiser is ultimately responsible and liable for full payment to SPE/ICoTA of any outstanding charges for advertising space.
• In accepting advertising, SPE/ICoTA provides no guarantees that such advertising will result in revenues for the advertiser.
• The final decision on advertising format and terminology rests with SPE/ICoTA and is provided in the advertising specifications.
• It is the responsibility of the advertiser/sponsor to adhere to the advertising and logo specifications information.