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Exhibitor Services Manual

Documents and Links

  • Log in to view your Account and Update your Exhibitor Profile


Welcome to the 2014 Coiled Tubing & Well Intervention. We are pleased to provide you with quick access to important information regarding exhibiting at the 2014 CTWI.  We encourage you to review the contents of the Exhibitor Services Manual carefully.

Exhibit Hall is carpeted. Drape colors are blue and green on back (8’ high) and blue side draping (3’ high). By order of the Fire Marshal, NOTHING MAY BE ATTACHED TO THIS DRAPE.

Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

Marketing Programs

List Your Exhibit

  • Login and create your online and printed exhibitor listing for the Conference Program by 7 January.
  • Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Lori Duke at 1.972.952.9375 or via email lduke@spe.org.

Find Advertising amd Sponsorship Information

Guest Card Program

  • You are entitled to five (5) complimentary guest cards per 100 square feet of exhibit space. A Guest Card template will be sent to each exhibitor to invite key prospects and current customers to visit your booth at 14CTWI. Additional guest cards may be distributed for USD 55 each. Please read the guest card information sheet carefully.
    • Guest cards may not be used for exhibiting booth personnel.
    • Guest cards are for the Exhibits only.


Exhibitor Services

Official Contractor Services

To ensure smooth installation, dismantling, and operation during the Exhibition, SPE has appointed Official Contractors. Some services are restricted and must be provided by an Exclusive Contractor. A list of these services and providers are found in the Exhibit Regulations and are designated as Exclusive Contractors on the Official Contractors List.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 11 February.

Upon receipt of a Work Authorization Request Form, SPE Exhibit Staff will send the required paperwork to the appointed EAC. The packet includes:

  • EAC Agreement
  • Sample of Insurance Requirements
  • Badge Request Form

The EAC forms are mandatory and must be received prior to the Exhibition. The Exhibitor is responsible for making sure that their EAC provides the necessary forms.

For EAC personnel to be allowed on the floor to service the exhibit booths, all paperwork must be received no later than 25 February.

Exhibitor Services

Decorator and Labor Contractor

Freeman is the official decorator and labor contractor. Contact Freeman to assist you with carpet, furnishings, labor, modular exhibit rentals, and signs and graphics.

Find the Freeman Exhibitor Kit in the column to the right.

  • Furnishings and Accessories
  • Rental Exhibits Form
  • Carpet and Cleaning
  • Installations and Dismantles
  • Graphics and Signs Form

Complete the required forms.

Include Method of Payment Form with all orders.

Submit hard copy forms to Freeman via fax or email.

Order forms sent to SPE Management WILL NOT be processed or forwarded.

Material Handling Freight Services

Freeman is the official contractor that controls and supervises delivery and freight truck access to Woodlands Waterway Marriott, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments. All carriers must check in with Freeman.

To use Material Handling Freight Services

Shipping Timeline

Freeman will begin to accept crated, boxed, or skidded materials to their warehouse, beginning
24 February
at the address listed below. Material arriving after 18 March will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 0800–1530.

Warehouse Shipping Address

Exhibiting Company Name / Booth # _________
2014 SPE/ICoTA Coiled Tubing & Well Intervention Conference and Exhibition
C/O Freeman
13101 Almeda Rd.
Houston, Texas 77045

Freeman will receive shipments at the exhibit facility no earlier than Sunday, March 23 at 1200 at the address listed below. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor.

Show Site Shipping Address

Exhibiting Company Name / Booth # _________
2014 SPE/ICoTA Coiled Tubing & Well Intervention Conference and Exhibition
C/O Freeman
Woodlands Waterway Marriott Hotel
1601 Lake Robbins Drive, Exhibit Hall
The Woodlands, Texas 77380 USA

Registration and Housing

Registration Information

  • Exhibitor Registrations include the Networking Luncheon on Wednesday, 26 March but not the Keynote Luncheon on Tuesday, 25 March.
  • Download the Exhibitor Registration Instructions Form for a quick reference on everything you need to know about registering. After your booth is confirmed, you will receive an email with information to help you register online. Read through the first page completely as it contains the step-by-step information regarding the registration process.

Helpful Registration Tips

  • To register your staff in the system, have all your information close at hand as you will not be able to make changes once you submit it.
  • Be prepared to enter all information promptly. Take note that after a certain period of time, the system will automatically kick you out.
  • To make changes after you submit, review your email for the Registration Team’s contact information.
  • For assistance with registration, contact SPE Registration at registration@spe.org or phone 972-952-9393 ext. 216

Housing Information

Parking Information


Exhibit Sales and Staff Contacts

Contact us if you have any questions:

Helene Freeman
Exhibits Manager



Lori Duke
Exhibits Administrator



Registration Hotline

+1.972.952.9393 x216


Joan Payne
Sales Manager, Americas
(Companies from A-E)


email Joan

Jason Plotkin
Sales Representative
(Companies from F-Pd)



Kirk Colligan
Sales Representative
(Companies from Pe-Z)


email Kirk

Mark Hoekstra
Sales Manager, Canada


email Mark