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Exhibitor Services Manual

Welcome

Welcome to the 2012 SPE Canadian Unconventional Resources Conference & Exhibition (12CURC). SPE is pleased to provide you with quick access to important information regarding exhibiting at the 2012 CURC. We encourage you to review the contents of the Exhibitor Services Manual carefully.

For 2012

  • Exhibit hall is carpeted. Booth draping colors are beige and white.

 

 

Exhibit Information

General Information

Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

Marketing Programs

List Your Exhibit

  • Create your complimentary online and printed exhibitor listing for the Conference Program by 14 September.
  • Enhance your online listing by adding up to three product descriptions and photo. Scroll down the page to enter your company password; this password may be found in your booth confirmation letter. For questions regarding your company password, contact Mary Ann at 1.972.952.9518 or via email moutarsingh@spe.org.

Find Advertising & Sponsorship Information

Guest Card Program

A guest card template will be sent to the exhibitor application contact. Each exhibitor will receive three (3) complimentary guest cards to invite key prospects and current customers to visit your booth at 12CURC. Additional guest cards will be available for purchase at 50.00 CAD + GST per guest card, per day. Guest cards are only valid on Wednesday and Thursday, not on Tuesday, the first day of the Exhibition. All guest cards must be registered and requested before the conference begins. No guest cards will be provided onsite.

Guest cards cannot be used for exhibiting booth personnel. Booth personnel must use the complimentary registration badges allotted.

 

Exhibitor Services

Official Contractor Services

To ensure smooth installation, dismantling and operation during the Exhibition, SPE has appointed official contractors. Please refer to the Official Contractors List.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 30 August.

Upon receipt of a Work Authorization Request Form, SPE Exhibits staff will send the required paperwork to the appointed EAC. The EAC packet listed below is mandatory before the Exhibition: the exhibitor is responsible for making sure that their EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibit booths, all paperwork must be received no later than 30 September.

  • EAC Agreement
  • Sample of Insurance Requirements
  • Badge Request Form

Exhibitor Services

Decorator and Labor Contractor

GES is the decorator and labor contractor. Contact GES for the following services:

  • GES Full Packet/Modular Exhibit Rentals/Exhibits & Accessories/Signs & Graphics
  • Order services online - Visit GES online to place orders directly
  • GES Shipping Label to Showsite
  • GES Shipping Label to Warehouse
  • Please include GES Method of Payment Form with all orders
  • Submit hard copy forms to GES via fax or email
    GES order forms sent to SPE Management will not get processed or forwarded.

 

Utilities and Other Booth Services

Calgary Telus Convention Centre

Material Handling Freight Services - Drayage

St. George Show Services is the exclusive contractor that controls access to the Calgary Telus Convention Centre.

  • All shipments arriving at the Calgary Telus Convention Centre (CTCC) must arrive and depart through the North Dock (handled by Saint George Show Service – MUST order service if shipping).
  • Material Handling Freight Services Order Form
    • SGSS Full Packet Information Forms
    • SGSS Label for Material Handling
    • SGSS Forklift Services
    • SGSS Limits of Liability & Responsibility Information – IMPORTANT, please review.

Shipping and Timelines to GES

Exhibitors may use GES for Logistics/Shipping for 12CURC.

  • Shipping to the Warehouse: GES will begin to accept crated, boxed or skidded materials to their warehouse, beginning 24 September and 24 October.
  • Shipping Directly to Showsite: Materials arriving directly to the Telus Convention Centre must arrive by 29 October.

Registration Information

CDS will be handling the registration process for the 2012 SPE Canadian Unconventional Resources Conference and Exhibition.

Each exhibitor will receive two (2) complimentary full registrations per 100.sq.ft of exhibiting space purchased. These full registrations must be registered through our website for the booth personnel. Additional registrations may be purchased, either through the website, or onsite. For registration questions regarding the conference, call 1-800-746-9329 or 1-508-743-8549 Monday-Friday between 9AM to 5PM EST.

Already registered and need to cancel? Cancellations must be received in writing prior to 20 September for you to receive a full refund. No refunds offered after 20 September. Email cancellation requests uncv@xpressreg.net , fax to +1-508-743-9638, or mail to SPE Canada 900-521 3rd Avenue SW, Calgary, Alberta, Canada T2P 3T3.

Contact Information

Debbie Weaver
SPE CURC Exhibits Manager 

+1.972.952.9418

dweaver@spe.org

Barbara Katz
SPE Exhibits Manager

+972.952.9326  

bkatz@spe.org

Mary Ann Outarsingh
SPE CURC Exhibits Coordinator 

+1.972.952.9518

moutarsingh@spe.org

Jennie Weizel
Exhibits Coordinator

+972.952.9328 

jweizel@spe.org 

Denise Startz
Exhibits Coordinator

+972.952.1129

dstartz@spe.org

Exhibits Hotline 

+972.952.9231

 

Mark Hoekstra
Exhibition Sales Mgr., Canada

+1.403.930.5471 

mhoekstra@spe.org

Joan Payne
Exhibition Sales Mgr., Americas

(Accounts A-E)

jpayne@spe.org
+1.972.952.9356

Kristin Stavinoha
Sales Representative

(Accounts F-Pd)

kstavinoha@spe.org
+1.713.457.6827

Kirk Colligan
Sales Representative

(Accounts Pe-Z)

kcolligan@spe.org
+1.972.952.9516