Exhibitor Services Manual

Welcome

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Welcome to the 2013 SPE Unconventional Resources Conference—Canada (13 CURC).  This year, the conference will be held at the Calgary TELUS Convention Center in Calgary, Alberta, Canada. SPE is pleased to provide you with quick access to important information regarding exhibiting at the 2013 CURC. We encourage you to review the contents of the Exhibitor Services Manual carefully.

 

Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle.

Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

 

Exhibit Information and Regulations

SPE has appointed Official Contractors to ensure a smooth installation, dismantling and operation for the exhibition.

Exhibit hall is carpeted; the carpet is designed with a camel base and drape colors are silver and blue.

The maximum load restriction is 350 lbs per square foot for the ballroom. The freight elevator is 12'7" x 9'2" x 32'9" and the maximum load is 30,000 lbs.

24-hour security will be provided for the exhibition hall.

 

Marketing Programs

List Your Exhibit

  • Create your complimentary online profile and printed exhibitor listing for the Conference Program by 3 September.
  • Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Helene Freeman at 1.972.952.9359 or via email, hfreeman@spe.org.

Find Advertising & Sponsorship Information

Guest Card Program

  • Each exhibitor will receive three (3) complimentary Guest Cards per 100 square feet of booth space. Use Guest Cards to invite key prospects and current customers to visit your booth at the 2013 SPE Unconventional Resources Conference—Canada.
  • Additional Guest Cards will be available for purchase at 55 CAD per guest card.
  • Guest Cards may not be used for exhibiting booth personnel.

 

Exhibitor Services

Official Contractor Services

SPE has appointed official contractors to ensure smooth installation, dismantling and operation during the exhibition. Some services are restricted and must be provided by an exclusive contractor. A list of these services and providers are found in the Exhibit Regulations and are designated as Exclusive Contractors on the Official Contractor List.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 24 September 2013.

Upon receipt of a Work Authorization Request Form, SPE exhibit staff will send the required paperwork to the appointed EAC. The packet includes:

  • EAC Agreement
  • Sample of Insurance Requirements
  • Badge Request Form

The EAC forms are mandatory and must be received prior to the Exhibition.  The Exhibitor is responsible for making sure that their EAC provides the necessary forms.  For EAC personnel to be allowed on the floor to service the exhibit booths, all paperwork must be received no later than 8 October.

 

Exhibitor Services

Decorator and Labor Contractor

GES is the official decorator and labor contractor. Contact GES to assist you with carpet, furnishings, labor, modular exhibit rentals, and signs and graphics. 

Order GES services online

Visit GES online to place orders directly

Order services by fax

Download the GES Exhibitor Kit to review details:

    • Furnishings & Accessories
    • Rental Exhibits Form
    • Carpet & Cleaning
    • Installations & Dismantles
    • Graphics & Signs Form
  • Complete the required forms
  • Include Credit Card or Wire Transfer payment form with all orders
  • Submit hard copy forms to GES:
    Fax: 403.243.3868

Other Booth Services

Include TELUS Service Payment Form and Credit Card Form with all orders

Order forms sent to SPE Management WILL NOT be processed or forwarded.

 

Material Handling Freight Services

St. George Show Service Inc. is the official contractor that controls and supervises delivery and freight truck access to the TELUS Convention Center, assignments and usage of loading docks. All carriers must check in with St. George.

To use Material Handling Freight Services

Shipping

GES will begin accepting crated, boxed or skidded materials to their warehouse, beginning Monday, 30 September at the address listed below. Material arriving after 30 October will be received at the warehouse and charged at the direct shipment rate. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 4:30 PM. Complete the Shipping Order Form »

Warehouse Shipping Address:

Exhibiting Company Name/Booth # _________
c/o:  GES/SPE Unconventional Resources Conference—Canada
#3030 – 2600 Portland St. SE
Calgary, Alberta, Canada T2G 4M6

Download label »

St. George will receive shipments at show site beginning Friday, 1 November at the address listed below. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the exhibitor.

Show Site Shipping Address:

Exhibiting Company Name/Booth # _________
SPE – CANADIAN UNCONVENTIONAL RESOURCES
c/o 705 – 1st Street SE
Calgary, Alberta T2G 2G9 Canada
North Loading Dock (403) 261-8583

Download label »

Note: All items and materials that must be brought into the facility may be subject to material handling charges and are the responsibility of the exhibitor. This also applies to items not ordered through the official show vendors.

Registration and Housing

Registration Information

  • Complimentary Exhibitor Registration includes technical sessions, coffee breaks, luncheons, receptions and Proceedings.
  • Download the Exhibitor Registration Instruction Form for a quick reference on everything you need to know about registering. After your booth is confirmed, you will receive an email with information to help you register online. Read through the first page completely as it contains the step-by-step information regarding the registration process.

Helpful Registration Hints

  • To register your staff in the system, have all your information close at hand as you will not be able to make changes once you submit it.
  • Be prepared to enter all information promptly. Take note that after a certain period of time; the system will automatically kick you out.
  • To make changes after you submit, review your email for the registration team's contact information.
  • For assistance with registration contact SPE Registration at registration@spe.org or phone 972.952.9393 ext. 216

Housing

Housing information »

 

Exhibit Sales & Staff Contacts

Contact us if you have any questions:

Helene Freeman
Exhibits Manager

+1.972.952.9359

hfreeman@spe.org

Registration Hotline

+1.972.952.9393 x216

registration@spe.org

Mark Hoekstra
Sales Manager, Canada

+1.403.930.5471

mhoekstra@spe.org

Joan Payne
Exhibition Sales Mgr., Americas
(Companies from A-E)

+1.972.952.9356

jpayne@spe.org

Kristin Stavinoha
Sales Representative
(Companies from F-Pd)

+1.713.457.6827

kstavinoha@spe.org

Kirk Colligan
Sales Representative
(Companies from Pe-Z)

+1.972.952.9516

kcolligan@spe.org