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Exhibitor Services Manual

Documents and Links

Welcome

Welcome to the 2014 IADC/SPE Drilling Conference (14DC) is pleased to provide you with quick access to important information regarding exhibiting at the 2014 Drilling Conference. We encourage you to review the contents of the Exhibitor Services Manual carefully. The Exhibitor is also responsible for being familiar with the booth masking regulations.

Exhibit Hall is not carpeted the aisle carpet color will be latte. The Drape Colors will be Burgundy, Beige, and Latte.

Ceiling height at the FWCC is 25 ft. In order to clear light fixtures, etc., the FWCC recommends not exceeding 24 ft. If you have any concerns please send Debbie Weaver, Exhibits Manager, a drawing of your booth with detailed measurements.

There is no weight limit in the Exhibit Hall.

Safety is a high priority for SPE and in reviewing our policies we have added the following mandate:

No open-toe shoes are permitted on the exhibit floor during move-in and move-out

This rule is put in place for your safety, as the exhibit floor is considered a construction zone during installation and dismantling. Please communicate this policy with all of your colleagues and contractors who may be on the exhibit floor during these times. Anyone with open-toe shoes will be turned away at the door or asked to leave the exhibit floor immediately.

Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

Exhibit Information

Official Contractors List

Freeman is the official decorator for the IADC/SPE Drilling Conference and Exhibition. Official Contractors have been chosen to ensure a smooth installation and dismantling operation for the exhibition and all of your exhibition needs. View the contractors here »

General Information

Exhibit Notification Forms

The following forms pertaining to your exhibit must be submitted to SPE Exhibits Management
by 4 February.

 

Marketing Programs

List Your Exhibit

  • Login and create your online and printed exhibitor listing for the Conference Program by 6 January.
  • Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact MaryAnn at 1.972.952.9518.

Find Advertising & Sponsorship Information

Guest Card Program

  • A Guest card template will be sent to the Primary Contact in the Exhibit Contract for them to invite key prospects and current customers to visit your booth at 14DC. Additional guest cards will be available for purchase online and onsite at 50.00 USD per guest card.
  • Please read the guest card information sheet. You, the exhibitor is responsible for any guest cards redeemed at the show even if you do not know the guest card user.
  • Guest cards may not be used for exhibiting booth personnel.

Lead Retrieval Services

 

Exhibitor Services

Official Contractor Services

Freeman is the official decorator and labor contractor.  Contact Freeman for the following services:

NOTE: Order services by email or fax: Freeman Order forms sent to SPE Management WILL NOT get processed or forwarded.

Decorator and Labor Contractor Services

If you plan to use an Exhibitor Appointed Contractor (EAC) other than Freeman, you must submit a Work Authorization Request Form (WAR) no later than 15 January.

If you are using the Official Contractor Service Providers below, there is no need to fax in a WAR form.

Upon receipt of a Work Authorization Request Form, SPE Exhibits Staff will send the required paperwork to the appointed EAC.

The EAC packet listed below is mandatory before the Exhibition: The Exhibitor is responsible for making sure that their EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibit booths, All EAC paperwork must be received to SPE Staff no later than 15 February.

EAC Agreement

  • Certificate of Insurance
  • EAC Signed Agreement
  • EAC Badge Request Form

Utilities and Other Exhibition Services

*Denotes event exclusive contractors (other companies cannot be appointed for these services)

Material Handling Freight Services

Freeman is the official contractor that controls and supervises delivery and freight truck access to the Fort Worth Convention Center, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments. All carriers must check in with Freeman.

Shipping Timeline

Advance Shipments to Warehouse: Freeman will begin to accept crated, boxed, or skidded materials to their warehouse on or between Friday, January 31 through Tuesday, February 25.

Hours: 8:00AM to 3:30PM (Central Time)

Warehouse Shipping Address
 

c/o Freeman
IADC/SPE Drilling Conference
(Your Company Name & Booth Number_______)
5130 Cash Road
Dallas, Texas 75247

Materials arriving directly at the exhibit site: Fort Worth Convention Center must arrive by:

  • Sunday, March 2: 8:00AM to 5:00PM (CST)
  • Monday, March 3: 8:00AM to 4:00PM (CST)
ShOW Site shipping Address
 

c/o FREEMAN
IADC/SPE Drilling Conference
(Your Company Name & Booth Number______)
Fort Worth Convention Center
1201 Houston St.
Fort Worth, Texas 76102

 

 

Registration and Housing

Registration Information

SPE has named Experient as the Official Contractor for Registration.

  • Everyone must register to receive a badge for the Conference.
  • Travel & accommodation information to Fort Worth, Texas
  • Please read the Exhibitor Newsletter warning you against housing scams
  • Do not give anyone your credit card for housing; go online today and make your reservations directly with our hotels for this Conference.

 

Exhibit Sales & Staff Contacts

Contact us if you have any questions:

Debbie Weaver
Exhibits Manager

+1.972.952.9418

MaryAnn Outarsingh
Exhibits Administrator

+1.972.952.9518

Joan Payne
Exhibition Sales Mgr., Americas
(Companies from A-E)

+1.972.952.9356

Jason Plotkin
Sales Representative
(Companies from F-Pd)

+1.713.457.6877

Kirk Colligan
Sales Representative
(Companies from Pe-Z)

+1.972.952.9516

Mark Hoekstra
Sales Manager, Canada

+1.403.930.5471