Exhibitor Services Manual
SPE is pleased to provide you with quick access to important information regarding exhibiting at the SPE Digital Energy Conference and Exhibition. We encourage you to review the contents of this online manual carefully. Thank you for your continued support.
Exhibition Information and Regulations
Review the following documents:
Note: Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.
Contractor Regulations
To ensure smooth installation, dismantling and operation during the Exhibition, SPE has appointed official contractors. Review the Official Contractor List.
To request services from either the official contractors or from an exhibitor-appointed contractor, you must:
1. Review the Work Authorization Request Instructions
2. Fill out and submit the Work Authorization Request Form
Marketing Programs
Guest Cards
You can purchase unlimited Guest Card Invitations at $60 each. Guest Cards are for entrance to the exhibits only. Guests must present the hard copy card at the Registration Desk for a one-day entrance.
Policies for Guest Cards
- Use it or lose it! Plan early as there will be no refunds for cards not used.
- Use Guest Cards for guests only and not for employees. This will be strictly enforced
at the Registration Desk. - Turn in your request forms by the deadline date to give SPE time for processing and mailing.
Purchasing & Using Guest Cards
To purchase a guest card:
1. Fill out the Guest Card Request Form
2. Include payment and return the Guest Card Request Form
3. Send SPE another request form by the deadline date if your original order amount is not enough
After you purchase guest cards, you will:
- Receive hard copies of the Guest Cards at the company mailing address
- Be responsible for distributing Guest Cards to the appropriate guests
Complimentary Exhibitor Program Listing
- Create your online and printed exhibitor listing for the Conference Program by 7 March 2011. For questions, contact Karen Rainish
Advertising and Sponsorships
- Learn about advertising and sponsorship opportunities
- Review the advertising/logo specifications
- Download the advertising and sponsorship contract
Registration
Download the Exhibitor Registration Information sheet to help you with SPE's new Registration System. As with most innovative updates, it is somewhat different from what you have been used to.
After your booth is confirmed, you will receive an email with information to help you register online. Read through the first page completely as it contains the step-by-step information regarding the registration process.
One-Day Paid Exhibitor Registrations - New For 2011
You can purchase up to four (4) One-Day Paid Exhibitor Registrations per 100 square feet of contracted exhibit space. One-Day Paid Exhibitor Registration includes access to Technical Sessions. Purchase One-Day Registrations online. To purchase multiple days, contact registration@spe.org.
Helpful Registration Hints
Below are some hints regarding the system:
- To register your staff in the system, have all your information close at hand as you will not be able to make changes once you submit it.
- Be prepared to enter all information promptly. Take note that after a certain period of time, the system will automatically kick you out.
- To make changes after you submit, review your email for the Registration Team's contact information.
Travel and Accommodations
To book hotel, get directions, and download a parking map, visit the travel and accommodations page.
Exhibit Services
Decorator and Labor Contractor
Freeman Services is the official decorator and labor contractor. Contact Freeman for the following services:
- furnishings
- installation and dismantling labor
- modular exhibit rentals
- signs and graphics
Download the Quick Facts for details of booth equipment and services, discount pricing |
Material Handling Freight Service
Freeman is the exclusive contractor that controls access to The Woodlands Waterway Marriott for delivery and freight trucks, administers assignment and usage of loading docks, and supervises the Teamsters Union Labor responsible for the loading and unloading of freight shipments.
Freeman will begin accepting advance warehouse shipments on Monday 21 March 2011. To avoid additional after-deadline charges, ensure materials arrive by Tuesday 12 April 2011.
Order Services from Freeman
To order services online:
1. Visit Freeman Online
2. Place orders directly
To order services by email or fax:
1. See the Deadline/Discount Checklist for individual forms
2. Fill out required forms
3. Include Method of Payment form with all orders
4. Submit hard copy forms to Freeman by fax/email
Locate all forms on the Deadline/Discount Checklist with due dates and reminders. Send |
Additional Services
Order additional services directly with the designated vendors.
Telephone/Internet/Electric/Computer Rental/Audio Visual
- Submit Order Form
Catering Services
- Contact Marriott Events at 281-681-5612 or larry.waggoner@marriott.com
Floral Decorations
- Contact Spencer Florabunda
Contact Information
Contact us if you have any questions:
Debbie Weaver Exhibits Manager |
+1.972.952.9418 |
|
Karen Rainish Exhibits Coordinator |
+972.952.9459 |
|
Registration |
+1.972.952.9393 x216 |
|
Joan Payne Exhibition Sales Mgr., Americas |
+1.972.952.9356 |
|
Kirk Colligan Sales Representative |
+1.972.952.9516 |
For any additional information, visit the main exhibitor page »
