SPE logo



Exhibitor Services Manual


    Welcome to the 2013 SPE Digital Energy Conference and Exhibition (13DEC). SPE is pleased to provide you with quick access to important information regarding exhibiting at the 13DEC.  We encourage you to review the contents of the exhibitor services manual carefully.



Exhibit Information and Regulations

Booth Information

Exhibit Hall is carpeted. Drape colors will be Green and Blue for the back drape and Green for the side drapes.

General Information


Note: Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.



Marketing Programs

List Your Exhibit

  • Create your complimentary, online and printed exhibitor listing for the Conference Program by 31 January.
  • Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Mary Ann Outarsingh at 1.972.952.9518 or via email moutarsingh@spe.org

Find Advertising & Sponsorship Information

Guest Card Program

Each exhibitor is allotted three (3) complimentary guest cards to invite key prospects and current customers to visit your booth at 13DEC. SPE Staff will be sending exhibitors your electronic invitation template in Word format. SPE recommends that you turn the Word document into a PDF before sending out to guests. Please advise your guests not to forward the guest card templates to anyone else without your permission.

Additional guest cards redeemed with your company’s name and number will be the responsibility of the exhibitor, whether you may know the person attending or not. Please read the guest card information sheet. Luncheon is not included in the guest card passes, but may be purchased onsite.

Exhibitor Services

Contractor Services

To ensure smooth installation, dismantling and operation during the exhibition, SPE has appointed official contractors. Please refer to the Official Contractors list.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request form (WAR) no later than 5 January.

Upon receipt of a WAR form, SPE exhibit staff will send the required forms to the appointed EAC. The EAC packet listed below is mandatory before the exhibition:

  • EAC Agreement
  • Sample of insurance requirements
  • Badge request form

The exhibitor is responsible for ensuring that the EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibit booths. All paperwork must be received no later than 5 February.

Exhibitor Services

Decorator & Labor Contractors

Freeman Services is the official decorator and labor contractor. Contact Freeman for the following services:

  • Furnishings
  • Installation and dismantling labor
  • Modular exhibit rentals
  • Signs and graphics

Order services online—Visit Freeman online to place orders directly or order services by fax to 1-469-621-5613.

Please include Method of Payment form with all orders.

Submit hard copy forms directly to Freeman. Freeman order forms sent to SPE Management will not get processed or forwarded.

Material Handling Freight Services

Freeman is the official contractor that controls and supervises delivery and freight truck access to the Woodlands Waterway Marriott, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments.  All carriers must check in with Freeman.

To use Material Handling Freight Service:

Shipping Timelines and Addresses

Freeman will begin to accept crated, boxed or skidded materials to their warehouse beginning 1 February. Materials arriving to the Warehouse after 26 February will be received with an additional after-deadline charge.


Exhibiting Company / Booth Number ____________
SPE Digital Energy Conference & Exhibition - March 2013
C/O Freeman
13101 Almeda Rd
Houston, TX 77045

The Woodlands Waterway Marriott beginning 4 March at 12PM:


Exhibiting Company / Booth Number ______________
SPE Digital Energy Conference & Exhibition - March 2013
C/O Freeman
Woodlands Waterway Marriott Hotel
1601 Lake Robbins Drive, Town Centre North
The Woodlands, TX 77380


Exhibit Sales & Staff Contacts

Debbie Weaver
DEC Exhibits Manager



Barbara Katz
Exhibits Manager



MaryAnn Outarsingh
DEC Exhibits Coordinator




Jennie Weizel
Exhibits Coordinator



Denise Startz
Exhibits Coordinator



Joan Payne
Exhibition Sales Manager, Americas
(Accounts beginning with A-E)



Kristin Stavinoha
Sales Representative
(Accounts beginning with F-Pd)




Kirk Colligan
Sales Representative
(Accounts beginning with Pe-Z)



Mark Hoekstra
Exhibition Sales Manager, Canada