Exhibit Information and Regulations

Booth Information

Exhibit Hall is carpeted. Drape colors will be Green and Blue for the back drape and Green for the side drapes.

General Information

• 2013 SPE Exhibit Regulations
• Exhibition Schedule
• Discount Checklist

Marketing Programs

List Your Exhibit

• Create your complimentary, online and printed exhibitor listing for the Conference Program by 31 January.
• Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Mary Ann Outarsingh at 1.972.952.9518 or via email moutarsingh@spe.org

Find Advertising & Sponsorship Information

• SPE logo policy
• Download advertising and sponsorship contract
• Review the advertising specifications

Guest Card Program

Each exhibitor is allotted three (3) complimentary guest cards to invite key prospects and current customers to visit your booth at 13DEC. SPE Staff will be sending exhibitors your electronic invitation template in Word format. SPE recommends that you turn the Word document into a PDF before sending out to guests. Please advise your guests not to forward the guest card templates to anyone else without your permission.

Additional guest cards redeemed with your company’s name and number will be the responsibility of the exhibitor, whether you may know the person attending or not. Please read the guest card information sheet. Luncheon is not included in the guest card passes, but may be purchased onsite.

Exhibitor Services

Contractor Services

To ensure smooth installation, dismantling and operation during the exhibition, SPE has appointed official contractors. Please refer to the Official Contractors list.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request form (WAR) no later than 5 January.

Upon receipt of a WAR form, SPE exhibit staff will send the required forms to the appointed EAC. The EAC packet listed below is mandatory before the exhibition:

• EAC Agreement
• Sample of insurance requirements
• Badge request form

The exhibitor is responsible for ensuring that the EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibit booths. All paperwork must be received no later than 5 February.

Exhibitor Services

Decorator & Labor Contractors

Freeman Services is the official decorator and labor contractor. Contact Freeman for the following services:

• Furnishings
• Installation and dismantling labor
• Modular exhibit rentals
• Signs and graphics

Order services online—Visit Freeman online to place orders directly or order services by fax to 1-469-621-5613.

Please include Method of Payment form with all orders.

Submit hard copy forms directly to Freeman. Freeman order forms sent to SPE Management will not get processed or forwarded.

Material Handling Freight Services

Freeman is the official contractor that controls and supervises delivery and freight truck access to the Woodlands Waterway Marriott, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments.  All carriers must check in with Freeman. To use Material Handling Freight Service: Review Freeman shipping information Fill out and submit the Freeman Material Handling form and shipment notification
Shipping Timelines and Addresses Freeman will begin to accept crated, boxed or skidded materials to their warehouse beginning 1 February. Materials arriving to the Warehouse after 26 February will be received with an additional after-deadline charge.
	Exhibiting Company / Booth Number ____________ SPE Digital Energy Conference & Exhibition - March 2013 C/O Freeman 13101 Almeda Rd Houston, TX 77045
The Woodlands Waterway Marriott beginning 4 March at 12PM:
	Exhibiting Company / Booth Number ______________ SPE Digital Energy Conference & Exhibition - March 2013 C/O Freeman Woodlands Waterway Marriott Hotel 1601 Lake Robbins Drive, Town Centre North The Woodlands, TX 77380