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General Information

Registration Information

Full-conference registration includes: conference sessions, exhibition entrance, 1× conference CD proceedings, lunch and coffee breaks (Tuesday, Wednesday and Thursday), and welcome reception.

Conference delegate badges will be available to collect from the registration desk at the congress centre entrance at the Millennium Gloucester Hotel—they will not be mailed in advance.

Registration Times

  • Tuesday, 16 April: 0730–0830
  • Wednesday, 17 April: 0800–0900
  • Thursday, 18 April: 0800–0900

If you have any queries, the registration desk will be open throughout the conference.

Conference and Exhibition Times

  • Tuesday, 16 April: 0900–1730
  • Wednesday, 17 April: 0930–1730
  • Thursday, 18 April: 0930–1530

CD Proceedings

One copy of the conference CD proceedings is included in the full-conference registration fee. Additional copies can be ordered online at: store.spe.org.

Welcome Reception

A welcome reception will take place on Tuesday, 16 April from 1800 to 1900 hours.

Conference Dinner

The Conference Dinner will take place on Tuesday, 16 April from 1930–2130, following the welcome reception. Tickets must be purchased by Friday, 12 April.

Knowledge Sharing ePoster Sessions

The knowledge sharing ePoster sessions will be held during the coffee and lunch breaks Tuesday through Thursday. These sessions enable more interactive discussion between the authors and participants.

The intent is to share best practices and encourage networking. An ePoster is an electronic version of a traditional poster presented on a plasma screen, and authors are encouraged to present their work using a PowerPoint presentation. Coffee, lunch breaks, knowledge sharing ePoster sessions, and the conference exhibition will take place in the Sentosa room.

Cancellations

Cancellations must be submitted in writing to the SPE office in London before 15 February in order for you to receive a refund. Cancellations received prior to 15 February will receive a full refund less a GBP 50 handling fee. Cancellations received between 15 February and 15 March, both dates inclusive, will receive a 50% refund. For cancellations received after 15 March, no refunds will be paid although substitutions will be welcomed.

Notice to Attendees

Please be prepared to show your photo ID to collect your badge. Students will need to show a current student card. Badges must be worn at all times. For any event queries, please visit the information point located on the upper floor which is open throughout the conference.

No one under the age of 16 is permitted into the conference, reception, dinner, lunches or exhibition.

Safety

One of the key components to the success of the SPE European HSE Conference and Exhibition, is the safety of our attendees and presenters. Due to the popularity of some topics, some sessions may become overcrowded. Should this occur, we must comply with policies and limit admittance to a room that is at capacity. Please make plans to arrive early for sessions that you have a strong interest in attending. In the event of an emergency, event staff and/or convention centre staff will provide attendees with any necessary information and instructions.

Emergency Procedures and Fire Evacuation Advice

A hotel representative will give a fire and safety emergency briefing at 0850 hours in the Orchard Suite on the first day of the event (Tuesday, 16 April) for all attendees. 

An alert signal to a fire is given by intermittent sounding of the fire alarm. Continuous sounding of the fire alarm is an instruction to evacuate the conference centre/hotel immediately by using the nearest and/or safest fire exits. Please check your nearest exits.

Hotel staff will provide assistance in given directions and evacuating the building and the assembly point is located at The Holiday Inn Hotel, Courtfield Road.

In the event of discovering a fire, raise the alarm by breaking the nearest break glass or by telephoning 555 giving your name and location.

Please do not run, smoke in the premises, or use any lifts.