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Exhibitor Services Manual
This Exhibitor Services Manual provides quick access to important exhibition information for the 2016 Society of Petroleum Engineers (SPE) Annual Technical Conference and Exhibition. We urge you to review the contents of the Exhibitor Services Manual carefully. The SPE Exhibition Regulations are part of the Exhibition Contract you have signed.
Exhibition Overview and Contacts
Society of Petroleum Engineers (SPE)
P.O. Box 215959, Dubai, UAE
3101 Fortune Tower, JLT, Dubai, UAE
The Organiser’s office is fully operational throughout the exhibition including build up and tear down, which is located adjacent to the main entrance of Hall 6, Dubai World Trade Centre (DWTC).
Dubai World Trade Centre (DWTC), P.O. Box 9292, Sheikh Zayed Road, Dubai, UAE
The Dubai World Trade Centre (DWTC) is a single complex comprising more than a dozen halls, a wide range of spacious meeting rooms, hotels, office towers, and other amenities. Each multi-purpose venue is integrated into the site to provide maximum flexibility and convenience.
SPE Exhibits and Services Management
|Reggie Alcala||Cherry Carandang|
|Exhibit Services Manager||Exhibit Services Executive|
|T: +971.4.457.5848||T: +971.4.457.5853|
Official Stand Contractor
Pico International LLC
|Avantika Trivedi||Anood Abdul Latif|
|General Manager||Sales and Account Manager|
|T: +971.50.258.0539||T: +9188.8.131.5270|
More General Information (pdf)
General Information about Stands
Exhibitors must ensure that the aisles adjoining the stands are not blocked during build up and break down, to a degree, which constrains the movement of other exhibitors and freight. Exhibitors must also ensure that the aisles adjacent to their stand are un-obstructed throughout the opening hours of the exhibition. The organiser reserves the right to restrict the area of scaffolding or equipment and limit the times during which they shall remain in the halls or on the stand. No part of the stand or exhibit including the fascia, signs, lighting, corner posts or other fittings, shall project into or overhang any aisle or adjacent stands or obscure any fire exit or exit signs, or be suspended from the roof.
It is strictly prohibited to affix nails, hooks, tacks, screws, adhesives, paint or similar items to the floor, walls, ceilings, or any other parts of the exhibition halls. Exhibitors are not allowed to paste, exhibit, or otherwise affix advertisements anywhere in the exhibition halls except on their own stand. The Exhibitor may not distribute handbills, advertisements, photographs or any other printed material from the aisles and outside areas of the exhibition.
Exhibitors are not permitted to connect or otherwise interfere with the electrical, gas, or water fittings of the halls and shall not introduce into or use in the halls any supplementary equipment for the generation and supply of electricity, or for other means of artificial lighting and generating power.
It will not be possible for exhibitors to obtain on-site services or labour for the erection of their stands and displays unless prior arrangements have been made. If on-site services or labour is required, please contact the official stand contractor for the rates. Advanced notice of at least one month must be given.
Important Information for 2016 ATCE
Shell Scheme – By default, companies exhibiting with the Shell Scheme package are already fitted with furniture, lights and electricity. For more info see Basic Shell Scheme Specifications and Inclusions. Should you want to upgrade the shell scheme, special Tiers had developed. For more details, please see Upgraded Shell Scheme or contact Cherry Carandang.
Space Only – Effectively minimize shipping cost and other stand build fees, Hybrid Stand designs are available and can be customized by the official stand contractor Pico International. For more info see Hybrid Shell Scheme Designs or contact firstname.lastname@example.org
PLEASE NOTE THE MANDATORY FORMS FOR EACH STAND TYPE AT RIGHT
Order Forms and Deadlines
TO SUBMIT AN ORDER FORM VIA EMAIL: Download the form in your computer. Once saved, open and complete the form. Then, click “SUBMIT”to email the form.
|Form Guidelines||Submit Form To||Deadline||Actioned|
|Form 1 - Company Information||ATCE||08 August 2016||All Exhibitors|
|Form 2 - Registration||ATCE||08 August 2016||Al Exhibitors|
|Form 3 - Fascia Name||PICO||22 August 2016||Shell Scheme|
|Form 4 - Additional Requests(AV, Furniture, Electrical Fittings)||PICO||22 August 2016||Optional|
|Form 4a - Stand Layout||PICO||22 August 2016||Space Only|
|Form 5 - Electrical Main Supply||PICO||22 August 2016||Space Only|
|Form 6 - Shipping Instructions & Handling Tariff||MERITEX||29 August 2016||Optional|
|Form 7 - Data and Telecom||DWTC||22 August 2016||Optional|
|Form 8 - On-Stand Catering||DWTC||22 August 2016||Optional|
|Form 9 - On-Stand Cleaning||DWTC||22 August 2016||Optional|
|Form 10 - Rigging, Banners, and Graphics||DWTC||22 August 2016||Optional|
|Form 11 - Stand Security||DWTC||22 August 2016||Optional|
|Form 12 - Utilities (Water & Drainage Services)||PICO||22 August 2016||Optional|
|Form 13 - Vehicle||DWTC||22 August 2016||Optional|
|Form 14 - Exhibition Stand Structure||PICO||22 August 2016||Space Only|
|Form 15 - Stand Approval||PICO||22 August 2016||Space Only|
|Form 16 - Temporary Staff List||PICO||22 August 2016||All Exhibitors|
|EAC Onsite Work Agreement||PICO||22 August 2016||Space Only|
|Method Statement||PICO||22 August 2016||Space Only|
|Risk Assessment||PICO||22 August 2016||Space Only|
Mandatory Forms for Exhibitors
These forms apply to shell scheme and space-only exhibitors.
- Include stand design
- Perspective drawing with full stand dimensions
- Elevation (front, side and back)
- Method Statement (pdf)
- Risk Assessment (pdf)
- Liabilities Insurance Certificate
Form 16 - Temporary Staff List (pdf)
TO SUBMIT AN ORDER FORM VIA EMAIL: Download the form in your computer. Once saved, open and complete the form. Then, click “SUBMIT” to email the form.