Advertising/Sponsorship Information
Sponsorship Benefits
2010 HEES offers a variety of opportunities to increase your visibility and maximize your exposure throughout the event. From unique sponsorships to program advertisements, we can offer you a customized program to meet your company’s marketing objective.
Conference Sponsor
- One full-page, 4-color ad in the conference program (created by sponsoring company, SPE to place ad)
- Four (4) full complimentary conference registrations
CD Proceedings
- Company logo printed on the Proceedings CD Cover
- Complimentary ad position on the inside jacket cover of the Proceedings CD
USB Flash Drive
- Company logo and advertisement installed on flash drive
Luncheons
- One full-page, 4-color ad in the conference program (created by sponsoring company, SPE to place ad)
Name Badge Lanyards (provided by sponsor, distributed by SPE)
- Company logo and/or marketing message printed on lanyards and distributed by SPE at Registration
Welcome Reception
- One full-page, 4-color ad in the conference program (created by sponsoring company, SPE to place ad)
All Sponsorships Include
- Prominent on-site signage
- Recognition in the Conference Preview *
- Recognition in the Conference Program **
- Recognition on the PowerPoint sponsor page displayed between technical sessions
- Recognition on the conference website, including a link to your company’s website
- Recognition on the CD Proceedings
Sponsorship Policies
SPE has instituted the following policies for sponsorship opportunities with the 2010 SPE Hydrocarbon Economics and Evaluation Symposium. The sponsor agrees that these policies are considered binding and agrees to adhere to these policies in order to secure a sponsorship.
SPE Sponsorship Guidelines
The lanyard sponsor is responsible for providing the required quantity of sponsored lanyards.
All copy and/or promotional gifts and items must be submitted to and approved by SPE prior to implementation.
It is the responsibility of the sponsor to adhere to the advertising and logo specifications information, because it specifically relates to submittal of company logos to be used in promotion of the sponsorship.
SPE Sponsorship Payment Policy
SPE requires a 50% deposit on all sponsorships. This deposit must be submitted with the signed Sponsorship Contract in order to secure a sponsorship.
Upon receipt of a signed Sponsorship Contract and required deposit, SPE will send the sponsor a Confirmation Notice for Sponsorship. No confirmation will be sent and no sponsorship will be acknowledged or promoted, either in print or on the SPE official website, until the sponsor has submitted the Sponsorship Contract and required deposit.
The remaining 50% of all SPE sponsorships is due 30 days prior to the event. If a participant has contracted a sponsorship within 30 days of the event, full payment is required with submittal of Sponsorship Contract in order to confirm the sponsorship.
Payment is accepted in US dollars only. SPE accepts most credit cards, checks, money orders and wire transfers.
Should a sponsor elect to cancel its confirmed sponsorship, the sponsor is not entitled to a refund of money paid to SPE.
2010 Sponsorship Deadlines
In order for sponsorship to be promoted in the 2010 SPE Hydrocarbon Economics and Evaluation Symposium Preview: Sponsorship contracts and 50% deposit must be received prior to 16 November 2009 unless otherwise noted.
In order for sponsorship to be promoted in the 2010 SPE Hydrocarbon Economics and Evaluation Symposium Program: Sponsorship Contracts and 50% deposit must be received prior to 1 February 2010 unless otherwise noted.
Advertising Materials must be received prior to 8 February 2010 unless otherwise noted.
