Exhibit Information and Regulations

SPE has appointed Official Contractors to ensure a smooth installation, dismantling and operation for the Exhibition.

• Exhibition Schedule
• Official Contractors List
  
• 2012 SPE Exhibit Regulations

Marketing Programs

List Your Exhibit

• Login and create your online  and printed exhibitor listing for the Conference Program by 10 November 2011.
• Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Denise Startz at 1.972.952.1129 or via email, dstartz@spe.org.

Find Advertising & Sponsorship Information

• Download the Advertising Sponsorship Contract
• Review the advertising specifications
• SPE Logo Policy

Guest Card Program

• Three (3) complimentary Guest Cards will be mailed to the Exhibitor contact and address provided on the application. Use Guest Cards to invite key prospects and current customers to visit your booth at 2012 SPE Hydraulic Fracturing Technical Conference.
• Order Additional Guest Cards at 50.00 USD per guest card.
• Guest Cards may not be used for exhibiting booth personnel.

Exhibitor Services

Official Contractor Services

To ensure smooth installation, dismantling and operation during the Exhibition, SPE has appointed Official Contractors. Some services are restricted and must be provided by an Exclusive Contractor.  A list of these services and providers are found in the Exhibit Regulations and are designated as Exclusive Contractor on the Official Contractors List.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 6 January 2012.

Upon receipt of a Work Authorization Request Form, SPE Exhibit Staff will send the required paperwork to the appointed EAC.  The Packet includes:

• EAC Agreement
• Sample of Insurance Requirements
• Badge Request Form

The EAC forms are mandatory and must be received prior to the Exhibition.  The Exhibitor is responsible for making sure that their EAC provides the necessary forms. 
For EAC personnel to be allowed on the floor to service the exhibit booths, all paperwork must be received no later than 12 January 2012.

Exhibitor Services

Decorator and Labor Contractor

Freeman is the official decorator and labor contractor. Contact Freeman to assist you with carpet, furnishings, labor, modular exhibit rentals, and signs and graphics.

Order services online

Visit Freeman Online to place orders directly

Order services by email or fax

Select the individual services forms from the exhibitor kit. Complete required forms, including the Method of Payment Form, and forward to Freeman at 1.469.621.5613 fax or email to FreemanHoustonES@freemanco.com. Order forms sent to SPE Management WILL NOT get processed or forwarded.

• Freeman Exhibitor Kit
• Method of Payment Form

The following are contained within the kit:

• Furnishings & Accessories
• Rental Exhibits Form
• Carpet & Cleaning
• Installations & Dismantles
• Graphics & Signs Form
• Display & Rigging Labor – Freeman

 

Utilities and Other Booth Services

• Electrical, telephone, internet
• Audio Visual
• Plants - Convention Plant Creations

Material Handling Freight Services

Freeman is the exclusive contractor that controls and supervises delivery and freight truck access to The Woodlands Waterway Marriott Hotel and Convention Center, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments.  All carriers must check in with Freeman.

To use Material Handling Freight Services

1. Review Freeman Quick Facts for Shipping Information
2. Fill out and submit the Freeman Material Handling Form

Shipping Timeline

Freeman will begin to accept crated, boxed or skidded materials at their warehouse, beginning Friday, 6 January 2012 at:

Exhibiting Company Name / Booth # ____ SPE Hydraulic Fracturing Technology Conference C/O Freeman 13101 Almeda Rd Houston, TX 77045

Materials shipping directly to The Woodlands Waterway Marriott Hotel and Convention Center will be received beginning Sunday, 05 February 2012 at 10:00 AM.

Exhibiting Company Name / Booth # _____ SPE Hydraulic Fracturing Technology Conference C/O Freeman Woodlands Waterway Marriott Hotel 1601 Lake Robbins Dr., Exhibit Hall The Woodlands, TX  77380-1162