Exhibitor Services Manual
- General Information
- Exhibit Information
- Marketing
- Official Contractor Services
- Decorator/Labor Services
- Material Handling Services
- Registration
- Contact
Documents and Links
Welcome!
Welcome to the 2013 SPE Hydraulic Fracturing Technical Conference (13HFTC). SPE is pleased to provide you with quick access to important information regarding exhibiting at the 2013 HFTC. We encourage you to review the contents of the Exhibitor Services Manual carefully.
Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle.
Children under the age of 15 are not permitted in the Exhibit Area during official show hours.
Exhibit Information and Regulations
SPE has appointed Official Contractors to ensure a smooth installation, dismantling, and operation for the Exhibition.
Marketing Programs
List Your Exhibit
- Login and create your online and printed exhibitor listing for the Conference Program by 21 November 2012.
- Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Denise Startz at 1.972.952.1129 or via email, dstartz@spe.org.
Find Advertising & Sponsorship Information
Guest Card Program
- Three (3) complimentary Guest Cards will be mailed to the Exhibitor contact and address provided on the application. Use Guest Cards to invite key prospects and current customers to visit your booth at 2013 SPE Hydraulic Fracturing Technical Conference.
- Additional Guest Cards will be available for purchase at 50.00USD per guest card.
- Guest Cards may not be used for exhibiting booth personnel.
Documents
Exhibitor Services
Official Contractor Services
To ensure smooth installation, dismantling, and operation during the Exhibition, SPE has appointed Official Contractors. Some services are restricted and must be provided by an Exclusive Contractor. A list of these services and providers are found in the Exhibit Regulations and are designated as Exclusive Contractor on the Official Contractors List.
If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 8 January 2013.
Upon receipt of a Work Authorization Request Form, SPE Exhibit Staff will send the required paperwork to the appointed EAC. The packet includes:
- EAC Agreement
- Sample of Insurance Requirements
- Badge Request Form
The EAC forms are mandatory and must be received prior to the Exhibition. The Exhibitor is responsible for making sure that their EAC provides the necessary forms.
For EAC personnel to be allowed on the floor to service the exhibit booths, all paperwork must be received no later than 15 January 2013.
Exhibitor Services
Decorator and Labor Contractor
Freeman is the official decorator and labor contractor. Contact Freeman to assist you with carpet, furnishings, labor, modular exhibit rentals, and signs and graphics.
Order services online
Visit Freeman Online to place orders directly
Order services by email or fax
Select the individual services forms from the exhibitor kit. Complete required forms, including the Method of Payment Form, and submit hard copy forms to Freeman via fax or email. Order forms sent to SPE Management WILL NOT get processed or forwarded.
The following are contained within the kit:
- Furnishings & Accessories
- Rental Exhibits Form
- Carpet & Cleaning
- Installations & Dismantles
- Graphics & Signs Form
Utilities and Other Booth Services
- Electrical, water, telephone, internet – The Woodlands Waterway Marriott
- Audio Visual – The Woodlands Waterway Marriott
- Plants – Convention Plant Creations
- Display & Rigging Labor – Freeman
Documents
Material Handling Freight Services
Freeman is the exclusive contractor that controls and supervises delivery and freight truck access to The Woodlands Waterway Marriott Hotel and Convention Center, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments. All carriers must check in with Freeman.
To use Material Handling Freight Services
- Review Freeman Quick Facts for Shipping Information
- Fill out and submit the Freeman Material Handling Form found in Freeman Exhibitor Kit or online
Shipping Timeline
Freeman will begin to accept crated, boxed, or skidded materials at their warehouse, beginning Friday, 4 January at:
| Warehouse Shipping Address | |
|---|---|
Exhibiting Company Name/Booth #_________ |
|
Materials shipping directly to The Woodlands Waterway Marriott Hotel and Convention Center will be received beginning Sunday, 3 February at 10:00 AM.
| Show Site Shipping Address | |
|---|---|
Exhibiting Company Name/Booth #_________ |
|
Registration and Housing
Registration Information
Download the Exhibitor Registration Information Form for a quick reference on everything you need to know about registering. After your booth is confirmed, you will receive an email with information to help you register online. Read through the first page completely as it contains the step-by-step information regarding the registration process.
Helpful Registration Hints
- To register your staff in the system, have all your information close at hand as you will not be able to make changes once you submit it.
- Be prepared to enter all information promptly. Take note that after a certain period of time, the system will automatically kick you out.
- To make changes after you submit, review your email for the Registration Team’s contact information.
- For assistance with registration, contact SPE Registration at registration@spe.org or phone 972-952-9393 ext. 216
Housing Information
Exhibit Sales & Staff Contacts
Contact us if you have any questions:
Debbie Weaver |
+1.972.952.9418 |
|
Denise Startz |
+1.972.952.1129 |
|
Registration Hotline |
+1.972.952.9393 x216 |
|
Joan Payne |
+1.972.952.9356 |
|
Kristin Stavinoha |
+1.972.952.6827 |
|
Kirk Colligan |
+1.972.952.9516 |
|
Mark Hoekstra Sales Manager Canada |
+1.403.930.5454 |
