Registration Travel and Accommodations

Exhibitors Services Manual

Welcome

Welcome to the 2012 SPE Latin American and Caribbean Petroleum Engineering Conference, (12LACP). SPE is pleased to provide you with quick access to important information regarding exhibiting at the 12LACP. We encourage you to review the contents of the Exhibitor Services Manual carefully. Please keep checking this site for updates.

General Information

Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

Documents

Exhibition Schedule

Floor Plan

 

 

 

 

Exhibit Information

SPE has appointed SCH as the Official Decorator for this conference.

Exhibit Space

The Exhibit Hall has multicolored carpeting. The Maximum Booth Design Ceiling Height at Centro Banamex for the 12LACP Conference is 4 meters.

Stand Package Only Includes: (9 sq.mts. minimum)

  • Built using SCH system. Includes two (2) chairs, one (1) table, one small locking cabinet, one (1) double monophase 1,000 W / 110 V, one (1) slim line light 38W, additional electrical requirements must be ordered through Banamex Convention Center.
  • One (1) waste basket
  • Gray carpet
  • Installation and dismantle labor
  • Two (2) complimentary Conference Registrations per 9 sq. mts of exhibit space (includes access to technical sessions, exhibition, coffee breaks, luncheons, receptions).
  • Company listing in official Conference Program and CD Proceedings with 350 character description, if submitted by deadline 16 January.
  • One (1) copy of the CD Proceedings will be mailed to the primary contact listed on the contract after the event.

Space Only Includes:

  • Two (2) complimentary Conference Registrations per 9 sq. mts of exhibit space (includes access to technical sessions, exhibition, coffee breaks, luncheons, receptions).
  • One (1) copy of the CD Proceedings will be mailed to the primary contact listed on the contract after the event.
  • Company listing in official Conference Program and CD Proceedings with 350 character description, if submitted by deadline 16 January.
  • Electricity is NOT included, must purchase exclusively from Centro Banamex. Discount price date until 9 April.

Marketing Programs

List Your Exhibit

  • Create your complimentary company profile online and get it printed in the exhibitor listing for the Conference Program, deadline is 16 January.
  • Enhance your online listing by adding up to three product descriptions and photo. Your
    company password is found in the Booth Confirmation letter sent to the primary contact for 12LACP.

Exhibitor Services

Official Contractor

SPE has appointed official contractors to ensure smooth installation, dismantling and operation during the exhibition. Refer to the Official Contractors List for information.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 1 March.

Upon receipt of a Work Authorization Request Form to SPE Exhibits department, staff will send the required paperwork to the appointed EAC. The EAC packet listed below is mandatory, before the Exhibition: The Exhibitor is responsible for making sure that their EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibitors booths. All paperwork must be received no later than 15 March.

  • EAC Agreement
  • Sample of Insurance Requirements
  • Badge Request Form

 

Exhibitor Services

Decorator and Labor Contractor

SCH is the official decorator and labor contractor. Contact SCH for the following services:

  • Furnishings
  • Installation and dismantling labor
  • Modular exhibit rentals
  • Signs and graphics

Order services by email or fax:

Documents

SCH Full Packet

Method of Payment Form (English)

Method of Payment Form (Spanish)

 

 

Material Handling Freight Services

Rogers Worldwide is the official contractor that controls and supervises delivery and freight truck access to the BANAMEX Convention Center, for the loading and unloading of freight shipments. All carriers must check in with Rogers.

To use Material Handling Freight Services

Shipping Timeline

Truck Freight

Should arrive at our Laredo Warehouse no later than 21 March.

Rogers Worldwide Mexico - LLC Fowarding
14209 Business Avenue - Interamerica Industrial Park
Laredo, TX 78045 - ATTN: Antonio Hernandez
Meeting: 2012 SPE LACP 16-18 April 2012 - Centro BANAMEX

Air Freight

Should arrive to Mexico City Intl airport no later than 3 April.

AWB Consignee: Rogers Worldwide México SA de CV
Texas No. 37 Col. Nápoles
CP. 03810 México, D.F.
2012 SPE - LACP/ Exhibitor Name/ Booth
Please Notify: Kim Valdes
Email: kim@rogersmexico.com
Tel: +5255 56871207

Registration and Housing

Registration Information

  • The number of complimentary Full Conference Registrations will be, two (2) per 9 sq. meters of contracted exhibit space. Registration includes admittance to Technical Sessions, Opening Reception, Exhibition, Coffee Breaks and Networking Luncheons. One copy of the CD Proceedings will be sent to the primary contact following the event.
  • A personalized link and login information will be provided in an email to the primary contact, once space has been assigned. This information will be sent from registration@spe.org. Please setup @spe.org as a safe domain so that emails will not go into your spam folder.
  • You may purchase up to two times (2X) your allotted complimentary registrations that are good for the Exhibit Hall ONLY. Please refer to the Paid Exhibitor Section of the Online Exhibitor Registration Form.
  • All exhibitor badges will be available for pick-up onsite.
  • Pre-registered badges may be picked up on site at Registration, beginning Sunday, 15 April at 1100 hours.
  • If you have any questions regarding registration or require assistance, please contact Registration at 1.972.952.9393 ext. 216 or registration@spe.org.

Housing Information

The deadline for housing reservations is 30 March. Visit this link and make your travel plans early.

Exhibit/Sales & Staff Contacts

Contact us if you have any questions:

Debbie Weaver
Exhibits Manager

+1.972.952.9418

dweaver@spe.org

Mary Ann Outarsingh
Exhibits Coordinator

+1.972.952.9518

moutarsingh@spe.org

Victoria Munoz-Vivero
LACP Meeting Manager

+1.972.952.1130

vmvivero@spe.org 

Registration Hotline

+1.972.952.9393 ext. 216

registration@spe.org 

Joan Payne
Exhibition Sales Mgr., Americas

+1.972.952.9356

jpayne@spe.org

Kirk Colligan
Sales Representative

+1.972.952.9516

kcolligan@spe.org

Kristin Stavinoha
Sales Representative

+1.713.457.6827

kstavinoha@spe.org