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Exhibitors Services Manual

Welcome

Welcome to the Latin America and Caribbean Petroleum Engineering Conference (LACPEC 2014), SPE is pleased to provide you with quick access to important information regarding exhibiting at the LACPEC 2014.  We encourage you to review the contents of the SPE Exhibit Regulations very carefully.

  • Exhibit Hall is carpeted with Green and Yellow Squares Carpet.
  • Booth height maximum is 4 meters.
  • The Convention Center does not have a storage area, shipments may start arriving by 17 May to 21 May 2014. You must communicate with CONGREX, to let them know what you have shipped and when.
  • Absolutely no hanging signs will be allowed. No exceptions.
  • Electricity is only included for the package stand purchases. If you purchased Space Only please contact CONGREX to request an estimate and place an electricity order.

Safety is a high priority for SPE and in reviewing our policies we have added the following mandate:

No open-toe shoes are permitted on the exhibit floor during move-in and move-out

 

 

 

 

 

Exhibit Information

General Information

Registration Information

Two (2) complimentary Conference Registrations per 9 square meters of exhibit space. Each registration includes access to technical sessions, exhibition, coffee breaks, luncheons, and reception. The Exhibitor Contact will receive an email from registration@spe.org with login details to register personnel once registration has opened.

Venue Parking Information

You can choose to use the complementary area for parking at the Palacio de Eventos Convention Center or the paid area at a rate of 4.3 Bolivars (local currency) per hour (prices subject to change).

Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

 

Marketing Programs

List Your Exhibit

  • Create your complimentary online, and printed exhibitor listing for the Conference Program by 10 April 2014. 
  • Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Mary Ann Outarsingh at 1.972.952.9518 or via email moutarsingh@spe.org.

Find Advertising & Sponsorship Information

Exhibitor Services

Official Contractor

SPE has appointed official contractors to ensure smooth installation, dismantling and operation during the exhibition. Refer to the Official Contractors List for information.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than deadline for WAR.

Upon receipt of a Work Authorization Request Form, SPE Exhibits STAFF will send the required paperwork to the appointed EAC. The EAC packet listed below is mandatory before the Exhibition: The Exhibitor is responsible for making sure that their EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibit booths, All paperwork must be received no later than deadline for EAC forms.

  • EAC Agreement
  • Sample of Insurance Requirements
  • Badge Request Form

Documents

Official Contractors List

 

 

 

Exhibitor Services

Decorator and Labor Contractor

Congrex Services is the official decorator and labor contractor.

Contact Congrex for the following services:

  • Furnishings/Electricity/Booth Furnishings/AV/F&B
  • Order services by email – spe@congrexvenezuela.com
  • Order services by fax: +58-212-2633672
    • SPE Management will not process or forward any orders received.

Documents

Congrex Order Form

 

 

Material Handling Freight Services

Congrex is the official contractor that controls and supervises delivery and freight truck access to Palacio de Eventos Convention Center, assignments and usage of loading docks, responsible for the loading and unloading of freight shipments. All carriers must check in with Congrex.

Expotran if the official freight forwarder for this conference, but not exclusive. We recommend using Expotran if possible.

Expotran, S.A. (Rogers Affiliated Agent in Venezuela)  
Phone: +58 12 6005970
Fax: +58 12 6005977
Email: cperna@expotran.com

Materials arriving directly to the Convention Center may not arrive before May 17, and should arrive by May 21.  Make sure you contact Congrex and let them know what, and when you shipped to the Convention Center, or the shipment could be rejected.

 

Registration

Registration Information

  • Two (2) complimentary Conference Registrations per 9 square meters of exhibit space. Each registration includes access to technical sessions, exhibition, coffee breaks, luncheons, and reception. The Exhibitor Contact will receive an email from registration@spe.org with login details to register personnel.

Venue Parking Information

You can choose to use the complementary area for parking at the Palacio de Eventos Convention Center or the paid area at a rate of 4.3 Bolivares (local currency) per hour (prices are subject to change).

Exhibit/Sales & Staff Contacts

Contact us if you have any questions:

Victoria Muñoz-Vivero 
Manager 14LACPEC

+1.972.952.1130

vmvivero@spe.org  

Debbie Weaver
Exhibits Manager

+972.952.9518

dweaver@spe.org

Mary Ann Outarsingh
Exhibits Administrator

+1.972.952.9518

moutarsingh@spe.org

Registration Hotline

+1.972.952.9393 ext. 216

registration@spe.org 

Joan Payne
Exhibition Sales Mgr., Americas

+1.972.952.9356

jpayne@spe.org

Kirk Colligan
Sales Representative

+1.972.952.9516

kcolligan@spe.org

Jason Plotkin
Houston Sales Representative

+1.713.457.6877

jplotkin@spe.org