Exhibitor Services Manual

SPE is pleased to provide you with quick access to important information regarding exhibiting at the 2010 Progressing Cavity Pumps Conference.  We encourage you to review each section and contact us should you have any questions.  Contact information as well as details on official and exclusive contractors, Exhibit Schedule and directions to Delta Edmonton South can be found under the General Information Section.

New Registration Process

SPE Registration department will be sending you your very own personal link to register as an exhibitor and provide the names of your personnel to be on the exhibiting floor. Additional exhibitor registrations may be purchased using your personalized link.

Any questions about registration should be directed to the following registration HOTLINE number 1.972.952.9393 ext. 216 or by email to registration@spe.org.

General Exhibition Information

Exhibit Regulations Information

The 2010 SPE Exhibit Regulations is the most important document you need to review and share with your colleagues.  The regulations have been developed to provide you with all of the rules and regulations regarding exhibiting at SPE.  Individual questions regarding specific regulations relating to your booth (design/installation, etc) can be found in this section.  These regulations will be enforced.

NOTE: Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

Exhibitor Appointed Contractor Information

If you are planning to use an Exhibitor Appointed Contractor (EAC), you MUST complete the Work Authorization Request Form by 13 August 2010 advising of your intentions.  Form can also be found on the Deadline/Discount Checklist. 

Upon receipt of this form, SPE Management will send the required paperwork to the appointed EAC which includes the EAC Agreement, sample of insurance requirements and a Badge Request Form.  In order for EAC personnel to be allowed on the floor to service the exhibit booths, all paperwork must be completed and returned no later than 23 September 2010. 

Registration and Hotel Accommodations

Marketing Programs

Create your online and printed exhibitor listing for the Conference Program by 7 July 2010. If you have any questions, please contact Debbie Weaver at dweaver@spe.org.

 

GES Canada

SPE has appointed GES as the official decorator and labor contractor.GES can assist you with carpet, furnishings, labor, modular exhibit rentals, signs/graphics and hanging sign labor. Visit GES Online to order your GES services, view important dates, and print forms.  Many of the forms are also shown on the Deadline/Discount Checklist.

 

Material Handling Freight Services

SPE has appointed GES Canada as the exclusive contractor to control access to GES Canada of all delivery and freight trucks, administer assignment and usage of loading docks.

GES Canada will begin accepting advance warehouse shipments on Friday, 13 August 2010. To avoid additional after deadline charges, materials must arrive by Monday, 30 August 2010.

Visit GES Online to order these services electronically. You will find the standard order forms on the Discount Deadline Checklist.

Be sure this document is included with all your order forms.

CUSTOM SHIPPING INFORMATION

Customs and Freight Forwarding information and forms will be provided soon. Please check back for updated information on the Customs Questions and Forms webpage.

Additional Services

SPE provides its exhibitors with resources to obtain the additional services you may require to maximize your exhibiting experience.  Before ordering from another source, please check the Official Service Contractors List in the Exhibitor’s Manual General Information Section.

Telephone and internet services may only be ordered directly from The Delta Edmonton South Hotel, please contact Heather Perry at:  1.780-431-3447.  For Audio Visual Services please contact John Sabourin at 1.780.430.7751.

Please contact us if you have any questions.

Debbie Weaver, Exhibits Manager, +1.972.952.9418, dweaver@spe.org
Mary Ann Outarsingh, Exhibits Coordinator, +1.972.952.9518, moutarsingh@spe.org
Denise Startz, Exhibits Coordinator, +1.972.952.1129, dstartz@spe.org
Karen Rainish, Exhibits Coordinator, +1.972.952.9459, krainish@spe.org
REGISTRATION HOTLINE, +1.972.952.9393 Ext. 216 registration@spe.org