Exhibitor Services Manual
SPE is pleased to provide you with quick access to important information regarding exhibiting at the SPE Unconventional Gas Conference and Exhibition. We encourage you to review the contents of this online manual carefully.
Exhibition Information and Regulations
NOTE: Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle. Children under the age of 15 are not permitted in the Exhibit Area during official show hours.
- Exhibition Schedule
- 2011 SPE Exhibit Regulations
- Union Labor Jurisdictions
- Official Contractor List
- Work Authorization Request Instructions
- Work Authorization Request Form
Marketing Programs
GUEST CARDS
- The Guest Card Program is not available for this conference.
- SPE Logo Usage and Guides for Usage Policy
- Complimentary Exhibitor Program Listing
Create your online and printed exhibitor listing for the Conference Program by 21 March 2011. If you have any questions, please contact Mary Ann at moutarsingh@spe.org.
ADVERTISING & SPONSORSHIPS
- Advertising and Sponsorship Opportunities
- Advertising/Logo Specifications
- Advertising and Sponsorship Contract
Registration
- Exhibitor Registration
Information
For the last several months SPE has been initiating a new Registration System. Once your booth has been confirmed, you will receive an email which includes information to register online.
Please be sure to read through the step-by-step information regarding the registration process.
New For 2011:
- Complimentary Exhibitor Registration includes Technical and Plenary Sessions, Exhibition, Receptions, Coffee Breaks, and Luncheons. One copy of the CD Proceedings will be sent to the exhibits contact after the show.
- Exhibitors may purchase up to (4) One Day Exhibitor Passes.
- One day Passes include access to events for day registered, not included CD Proceedings.
Please contact registration directly at 1.972.952.9393 ext. 216 directly for any registration questions.
Registration Helpful Hints:
- When you go into the system to register your staff, be sure to have all your information close at hand as you will not be able to go in and make changes once you have clicked on “submit”.
- Once you have submitted your information, if you need to make changes, you will find the contact information to do this in your email. Although the Exhibits Staff has some knowledge of the Registration Process, it will be more expeditious to contact our Registration Team directly as shown in your email.
Hotel Accomodations
Freeman Services
SPE has appointed Freeman as the official decorator and labor contractor. Freeman can assist you with furnishings, installation and dismantling labor, modular exhibit rentals, signs and graphics. See Deadline/Checklist for individual forms or visit Freeman Online to order services directly from Freeman via their website.
- Freeman
Quick Facts
Quick Facts provide details of booth equipment and services you receive with your exhibit space, discount pricing deadlines, and Service Center hours. Exhibit area is carpeted so you will not need to order carpet. - Union Labor Jurisdictions
- Display Labor Forms for Installation & Dismantle
- Freeman Quick facts forms
- Freeman Method of Payment Form
Include this document with all of your order forms. - Freeman Total Flex
All exhibitors must submit forms directly to Freeman either via fax, email or online.
Material Handling Freight Services
SPE has appointed Freeman as the exclusive contractor to control access to The Woodlands Waterway Marriott of all delivery and freight trucks, administer assignment and usage of loading docks, and supervise the Teamsters Union Labor responsible for the loading and unloading of freight shipments.
In order to receive advance order discount rates listed on the price sheet‚ we must receive your order and payment by Monday, May 30, 2011.
Freeman will accept crated, boxed or skidded materials beginning Monday, May 16, 2011.
Material arriving after June 07, 2011 will be received at the warehouse with an additional after deadline charge.
Visit Freeman Online to order these services electronically. Or you may fill out the attached forms below.
- Freeman Method of Payment Form
This document must accompany your order forms. - Freeman Material Handling/Shipping Order Forms
ALL FREEMAN FORMS HAVE TO BE SUBMITTED DIRECTLY TO FREEMAN EITHER BY FAX OR VIA EMAIL.
Additional Services
You may order additional services directly with the designated vendors.
- Telephone/Internet/Electric /Computer Rental Request Order Form
The Woodlands Waterway Marriott Audio Visual form - Catering Services – Larry Waggoner
Please contact Marriott Events at 281.681.5612 or larry.waggoner@marriott.com.
Please contact us if you have any questions.
Debbie Weaver, Exhibits Manager |
+1.972.952.9418 |
|
Mary Ann Outarsingh, Exhibits Coordinator |
+1-972-952-9518 |
|
Registration Questions |
+1.972.952.9393 x 216 |
