Exhibitor Services Manual

Welcome!

Welcome to the 2013 SPE Unconventional Resources Conference—USA (13URC). We are pleased to provide you with quick access to important information regarding exhibiting at the 2013 URC. We encourage you to review the contents of the Exhibitor Services Manual carefully.

New for 2013

  • Exhibit Hall is carpeted. Drape colors are green and blue on back (8’ high) and green side draping (3’ high).
  • This year the conference will be held at The Woodlands Waterway Marriott Hotel and Convention Center.

Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle.

Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

Exhibit Information and Regulations

SPE has appointed Official Contractors to ensure a smooth installation, dismantling and operation for the Exhibition.

Marketing Programs

List Your Exhibit

  • Login and create your online and printed exhibitor listing for the Conference Program by February 8.
  • Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Jennie Weizel at 1.972.952.9328 or via email jweizel@spe.org.

Find Advertising & Sponsorship Information

Guest Card Program

  • Three (3) complimentary Guest Cards per 100 square feet will be sent to the exhibitor application contact to invite key prospects and current customers to visit your booth at 13URC.
  • Additional guest cards will be available for purchase at 50.00USD per guest card.
  • Guest Cards may not be used for exhibiting booth personnel.

Exhibit Services

Official Contractor Services

To ensure smooth installation, dismantling and operation during the Exhibition, SPE has appointed Official Contractors. Some services are restricted and must be provided by an Exclusive Contractor. A list of these services and providers are found in the Exhibit Regulations and are designated as an Exclusive Contractor on the Official Contractor List.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 6 March.

Upon receipt of a Work Authorization Request Form, SPE Exhibits Staff will send the required paperwork to the appointed EAC. The EAC packet listed below is mandatory before the Exhibition: The Exhibitor is responsible for making sure that their EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibit booths. All paperwork must be received no later than 1 April.

  • EAC Agreement
  • Sample of Insurance Requirements
  • Badge Request Form

Exhibit Services

Decorator and Labor Contractor

Freeman is the official decorator and labor contractor. Contact Freeman to assist you with carpet, furnishing, labor, modular exhibit rentals, and signs and graphics.

Order services online

Visit Freeman Online to place orders directly

Order services by email or fax

1. The following are contained within the Freeman Full Packet:

  • Furnishings & Accessories
  • Rental Exhibits Form
  • Carpet Order Form
  • Installations & Dismantles
  • Graphics & Signs Form
  • Display & Rigging Labor
  • Cleaning Order Form

2. Complete the required forms.

3. Include Method of Payment Form with all orders.

4. Submit hard copy forms to Freeman via fax or email.

Orders submitted to SPE Management will NOT be processed or forwarded.

Utilities and Other Booth Services

Material Handling Freight Services

Freeman is the exclusive contractor that controls and supervises delivery and freight truck access to The Woodlands Waterway Marriott, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments. All carriers must check in with Freeman.

To use Material Handling Freight Services

  1. Review shipping information in the Freeman Full Packet
  2. Fill out and submit the Freeman Material Handling Form

Shipping Timeline

Freeman will begin to accept crated, boxed, or skidded materials to their warehouse, beginning Monday, May 11, 2013 at the address below. Material arriving after April 03, 2013 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 4:30 PM.

Warehouse Shipping Address
 

Exhibiting Company Name / Booth # _________
2013 SPE Unconventional Resources Conference—USA
C/O Freeman
13101 Almeda Rd.
Houston, TX 77045

Freeman will receive shipments at the exhibit facility beginning Tuesday, April 09, 2013 at the address below. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor.

Show Site Shipping Address
 

Exhibiting Company Name / Booth # _________
2013 SPE Unconventional Resources Conference—USA
C/O Freeman
Woodlands Waterway Marriott Hotel
1601 Lake Robbins Dr., Town Center North
The Woodlands, TX 77380

Note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.

Registration and Housing

Registration

Download the Exhibitor Registration Information Form for a quick reference on everything you need to know about registering. After your booth is confirmed, you will receive an email with information to help you register online. Read through the first page completely as it contains the step-by-step information regarding the registration process.

Helpful Registration Tips

  • To register your staff in the system, have all your information close at hand as you will not be able to make changes once you submit it.
  • Be prepared to enter all information promptly. Take note that after a certain period of time, the system will automatically kick you out.
  • To make changes after you submit, review your email for the registration team’s contact information.
  • For assistance with registration contact SPE Registration at registration@spe.org or phone 972-952-9393 ext. 216

Housing Information »

Marriott Parking Information »

Exhibit Sales & Staff Contacts

Contact us if you have any questions:

Debbie Weaver
Exhibits Manager

+1.972.952.9418

dweaver@spe.org

Jennie Weizel
Exhibits Coordinator

+1.972.952.9328

jweizel@spe.org

Registration Hotline

+1.972.952.9393 x216

registration@spe.org

Joan Payne
Exhibition Sales Mgr., Americas
(Companies from A-E)

+1.972.952.9356

jpayne@spe.org

Kristin Stavinoha
Sales Representative
(Companies from F-Pd)

+1.713.457.6827

kstavinoha@spe.org

Kirk Colligan
Sales Representative
(Companies from Pe-Z)

+1.972.952.9516

kcolligan@spe.org

Mark Hoekstra
Exhibition Sales Mgr., Canada

+1.403.930.5454

mhoekstra@spe.org