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Exhibitor Services Manual

Welcome

Welcome to the 2014 SPE Unconventional Resources Conference--USA (14URC). We are pleased to provide you with quick access to important information regarding exhibiting at the 2014 URC. We encourage you to review the contents of the Exhibitor Services Manual carefully.

Exhibit Hall is carpeted. Drape colors are green and blue on back (8’ high) and green side draping (3’ high).

This year the conference will be held at The Woodlands Waterway Marriott Hotel and Convention Center.

  • The ballroom ceiling height is 20’ and the maximum load restriction is 100 lbs per square foot.
  • 24 hour security will be provided for the exhibition hall.

Note: Children under the age of 18 are not permitted in the Exhibit Area during installation and dismantle.
Children under the age of 15 are not permitted in the Exhibit Area during official show hours.

Exhibit Information and Regulations

 

 

 

Marketing Programs

List Your Exhibit

  • Create your complimentary, online and printed exhibitor listing for the Conference Program by February 14, 2014.
  • Enhance your online listing by adding up to three product descriptions and photo. For questions regarding your company password, contact Mary Ann Outarsingh at 1.972.952.9518 or via email moutarsingh@spe.org

Find Advertising & Sponsorship Information

Guest Card Program

  • Three (3) complimentary Guest Cards per 100 square feet will be sent to the Exhibitor application contact to invite key prospects and current customers to visit your booth at 14URC. Additional guest cards will be available for purchase at 50.00USD per guest card. Please read the guest card information sheet carefully.
  • Guest cards may not be used for exhibiting booth personnel.

 

Exhibitor Services

Contractor Services

To ensure smooth installation, dismantling and operation during the Exhibition, SPE has appointed Official Contractors. Some services are restricted and must be provided by an Exclusive Contractor. A list of these services and providers are found in the Exhibit Regulations and are designated as an Exclusive Contractor on the Official Contractor List.

If you plan to use an Exhibitor Appointed Contractor (EAC), you must submit a Work Authorization Request Form (WAR) no later than 1 February 2014.

Upon receipt of a Work Authorization Request Form, SPE Exhibits STAFF will send the required paperwork to the appointed EAC.  The EAC packet listed below is mandatory before the Exhibition: The Exhibitor is responsible for making sure that their EAC provides the necessary, mandatory forms for EAC personnel to be allowed on the floor to service the exhibit booths. All paperwork must be received no later than 1 March 2014.

  • EAC Agreement
  • Sample of Insurance Requirements
  • Badge Request Form

 

Exhibitor Services

Decorator and Labor Contractor

Freeman is the official decorator and labor contractor.  Contact Freeman to assist you with carpet, furnishing, labor, modular exhibit rentals, and signs and graphics.

Order services online

Visit Freeman Online to place orders directly.

Order services by email or fax

  • Download the Freeman Exhibitor Kit from the column on the right:
    • Furnishings & Accessories
    • Rental Exhibits Form
    • Carpet & Cleaning Order Forms
    • Installations & Dismantles
    • Graphics & Signs Form
    • Display & Rigging Labor
  • Complete the required forms.
  • Include Method of Payment Form with all orders.
  • Submit hard copy forms to Freeman via fax or email.

Orders submitted to SPE Management WILL NOT be processed or forwarded.

Utilities and Other Booth Services

 

Material Handling Freight Services

Freeman is the exclusive contractor that controls and supervises delivery and freight truck access to The Woodlands Waterway Marriott, assignments and usage of loading docks, and the Teamsters Union Labor responsible for the loading and unloading of freight shipments. All carriers must check in with Freeman.

To Warehouse: Freeman will begin to accept crated, boxed or skidded materials to their warehouse, beginning Friday, February 28, 2014 at the address below. Material arriving after March 25, 2014 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM.

Warehouse Shipping Address:
Exhibiting Company Name / Booth # _________
2014 SPE UNCONVENTIONAL RESOURCES CONFERENCE – USA
C/O FREEMAN
13101 Almeda Rd.
Houston, Texas 77045

To Venue: Freeman will receive shipments at the exhibit facility beginning Monday, March 31, 2014 at the address below. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor.

Show Site Shipping Address:
Exhibiting Company Name / Booth # _________
2014 SPE UNCONVENTIONAL RESOURCES CONFERENCE – USA
C/O FREEMAN
Woodlands Waterway Marriott Hotel
1601 Lake Robbins Dr. Town Center North
The Woodlands, Texas 77380

Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.

Registration and Housing

Registration Information

  • Download the Exhibitor Registration Information Form for a quick reference on everything you need to know about registering. Four months prior to the show  you will receive an email with information to help you register online. Read through the first page completely as it contains the step-by-step information regarding the registration process.

Helpful Registration Tips

  • To register your staff in the system, have all your information close at hand as you will not be able to make changes once you submit it.
  • Be prepared to enter all information promptly. Take note that after a certain period of time; the system will automatically kick you out.
  • To make changes after you submit, review your email for the Registration Team’s contact information.
  • For assistance with registration contact SPE Registration at registration@spe.org or phone 972-952-9393 ext. 216

Housing Information

Marriott Parking Information

 

Exhibit Sales & Staff Contacts

Contact us if you have any questions:

Debbie Weaver
Exhibits Manager

+1.972.952.9418

dweaver@spe.org

MaryAnn Outarsingh
Exhibits Administrator

+1.972.952.9518

moutarsingh@spe.org

Registration Hotline

+1.972.952.9393 x216

registration@spe.org

Joan Payne
Exhibition Sales Mgr., Americas

+1.972.952.9356

 

Kirk Colligan
Sales Representative

+1.972.952.9516

 

Jason Plotkin
Sales Representative

+1.713.457.6877

 

Mark Hoekstra
Exhibition Sales Mgr., Canada

+1.403.930.5454