Operating Calendar
(Months in parentheses are for schools with a March through November academic year.)
September (March)
- Supplies, including operating manuals, various reporting forms, and membership applications, are distributed to chapters from SPE.
- Chapter officers meet with the faculty sponsor and section student chapter liaison to plan annual activities. The organizational meeting of the chapter is held, with participation by the faculty sponsor and the section student chapter liaison.
September-May (March-November)
- Regularly scheduled chapter activities and meetings are conducted. Meeting report forms
and special activities forms are to be mailed to SPE following each
activity. - Membership-development activities should be conducted.
- Regional Student Presentation/Paper Contests are held on a rotating basis (see Student Paper Contests).
- The student chapter faculty sponsor receives a roster of student members from SPE. This roster should be compared with chapter records and any discrepancies reported to SPE.
April (October)
- Student chapter members elect officers for the following year and report
the new slate of officers to SPE. Also, the student chapter selects the faculty
sponsor for the following year and provides the name to SPE as soon as possible
(see Faculty
Nomination Form ).
- The sponsoring section elects its section student chapter liaison for the student chapter and provides the name to SPE.
Student chapter president submits Annual Report 
AND Outstanding Student
Chapter Entry Form [link] to SPE. The deadline for the
receipt of annual reports and entry form to be considered for the SPE
Outstanding Student Chapter Award is 1
April. NO EXCEPTIONS WILL BE MADE FOR LATE REPORTS.
Announcement of the Outstanding Student Chapter Award is made at the student session or a specified SPE meeting event of the following SPE Annual Technical Conference and Exhibition.*
*NOTE: Annual reports submitted for school years ending in November will be considered for the SPE Outstanding Student Chapter Award presented at the next year’s SPE Annual Technical Conference and Exhibition.
