Program Committees for Conferences
Qualifications and Experience
The Conference Program Committee members must have enough technical knowledge to assist in reviewing and rating submitted abstracts for new content and to serve in the Session Chairperson capacity. The Conference Program Committee Chairpersons should have a strong and respected technical reputation that extends beyond the local area.
Deliverables and Expectations
- Establish the program goals and determine the key areas/categories for sessions
- Direct and participate in the paper solicitation effort
- Review, rate and select papers for the conference program
- Serve as or select appropriate persons to serve as Session Chairpersons during the conference
- Correspond with authors before the event to ensure their participation
Expected Time Commitment
The Conference Program Committee for topical or regional meetings can expect to spend about one month reviewing abstracts and rating them. They will be expected to attend, in person or by phone, at least one meeting for the final paper selection, after which their time commitment is reduced.
Conference Program Committee members may spend an additional 3 to 5 hours preparing to chair their sessions.
About the committee
The Society of Petroleum Engineers relies on the volunteerism of its members to serve as subject matter experts on Conference Program Committees who liaise with the Conference Programs staff to develop and deliver high quality technical programs at our conferences.
The role of a Program Committee member is to develop the technical program for the conference by soliciting and selecting the papers to be included in the conference’s technical program and other sessions. One or more members of the Program Committee may also serve as Session Chairpersons at the event.
The Conference Program Committee will vary in size and responsibility, but in general each Committee will have one or two Program Chairpersons who will lead the Committee in its function and direct how they achieve their goals for papers and/or presentations.
Through the volunteer database data and other resources, the Program Chairperson(s) appoint members to the Conference Program Committee. The Committee should consist of members who represent a cross-section of the technical topics and geographic areas to be covered by the program. Depending upon the conference the Committee may include members from other societies.