9-11 OCTOBER 2017

Henry B. Gonzalez Convention Center
San Antonio, Texas, USA


EXHIBITOR RESOURCES


ATCE will be returning to the beautiful and fun San Antonio in 2017 — always a favorite venue for attendees, with easy access from Houston. Plan ahead to secure your space for ATCE 2017.

Registration and housing are now available via your exhibitor log in.

 

Exhibitor Log In

Edit your exhibitor profile, access your account to view/print an invoice or make a payment, register your staff, and more.

     
 

View the Floor Plan


Dates to Remember

  9 August 2017 Update booth space profile
  21 August 2017 Work Authorization Request (WAR) forms due
  1 September 2017 Sponsorship graphics (if applicable)
  8 September 2017 Exhibitor Appointed Contractor forms due

 


All forms, information, and resources necessary to manage your booth for ATCE are available at Freeman Online.

Shop Freeman Online for all exhibition needs.

 


Give your company more exposure to E&P professionals by utilizing our sponsorship and advertising opportunities. Learn more by downloading the prospectus (pdf).

 


Exhibitors will be notified when housing is open for reservations, and the housing link will be posted on our page. If a company contacts you to make a hotel reservation through them, they are not authorized to do so. 

If you receive a document with SPE or our event listed, offering advertising space on the Fair Guide website or directories, do not sign the form unless you have read and understand the terms. We have no association with this company, nor have we authorized them to use our name or trademark. If you have concerns about this company, contact the Office Fair Trade of equivalent for your country/state. 

 

Become a Rockstar Exhibitor

Check out SPE's Exhibitor Success and ROI Center for free educational content.

Access live and on demand webinars, articles about exhibiting, and answers to frequently asked questions that will help expand your exhibiting know-how and improve your company's return on investment (ROI).

 

 

Floor Plan

View the floor plan
 

Downloads

Exhibit Space Terms and Conditions (PDF)


ATCE Priority Points
 

ATCE Priority List as of 05 October 2016 - Numerical List (PDF)
ATCE Priority List as of 05 October 2016 - Alphabetical order (PDF)
ATCE Priority Points Overview (PDF)

Frequently Asked Questions (FAQ)


BOOTH QUESTIONS
 

  • Access the Exhibitor Services Manual at Freeman Online, to view all necessary details for your exhibition success.
  • To download individual forms and documents for items including floral, electricity, Wi-Fi, and more, visit the Forms and Brochures page on Freeman Online. 
  • Each 10' x 10' booth will be set with 8-ft. high black and flax back drape and 3-ft. high black side dividers. 
  • An identification sign (7" x 44") listing your company name and booth number.
  • Five Complimentary Full Conference Registrations per 100 sq. ft. of exhibit space. 
  • Company listing in the Conference Program.

You can download individual forms and documents for items including floral, electricity, Wi-Fi, and more, from the Forms and Brochures page on Freeman Online

Please note: Only the official Electrical Service Contractor may install electrical wiring and services. 

  • Yes, Wi-Fi is available, but it must be ordered from Smart City if you need Wi-Fi in your booth. Wi-Fi is available free of charge in the lobby area.

Exhibiting Company Name / Booth # _________
SOC OF PETROLEUM ENGINEERS - 313948
C/O FREEMAN
HENRY B GONZALEZ CONVENTION CENTER
237 TOWER OF AMERICAS WAY
SAN ANTONIO, TX 78205

Freeman will receive shipments at the exhibit facility beginning Thursday, 5 October 2017.
Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. If required, provide your carrier with this phone number: (210) 554-2021.

CERTIFIED WEIGHT TICKETS MUST ACCOMPANY ALL SHIPMENTS.

Don't forget to include your company name and booth number on the first line.

  • Your full-time company employees can set up your booth without any paperwork. 
  • If you are using a third party company, Exhibitor Appointed Contractor (EAC), other than an official show contractor, that needs access to the exhibit floor during set-up, dismantle, or throughout the show, please submit a Work Authorization Request Form (WAR) to SPE. SPE will require additional paperwork to be submitted from the EAC.

The Exhibition Schedule is listed in the Exhibitor Services Manual, under the Forms and Brochures page.

MOVE-IN SCHEDULE

Thursday, 5 October   0800 to 1700 hours
Friday, 6 October        0800 to 1700 hours
Saturday, 7 October    0800 to 1700 hours
Sunday, 8 October      0800 to 1500* hours

* ALL EXHIBITS MUST BE FULLY INSTALLED BY 1500 HOURS ON SUNDAY, 8 OCTOBER.

  • Children under the age of 15 are not allowed on the exhibit floor during the show. 
  • The exhibit floor is considered a construction zone during set-up and tear-down. No one under the age of 18 is permitted on the exhibit floor during installation and dismantle.
  • SPE requires exhibitors to have insurance in place, per clause #8 in the Terms and Conditions of your Exhibit Space Agreement. 
  • Providing a copy of exhibitor insurance to SPE is not required. However, should it be needed, please ensure that proper coverage is in place.


PLANNING QUESTIONS
 

  • You can update your booth listing by accessing your account login and selecting "Edit Booth Information". 
  • Please note, this does not change the contact information related to your account. To update your company's show contact for exhibit information and invoice, please email Katy.
  • Login to your Exhibitor Console with your company password.
  • Select "My Account" from the options.
  • There, you can view your purchases, payments, and print a current invoice.
  • You may also make credit card payments from this site.

If you are not paying by credit card, payment may be made by check or wire. All checks and wires should include company number and/or invoice number.

If paying by check, please forward to:
Society of Petroleum Engineers
Accounts Receivable
222 Palisades Creek Drive
Richardson, TX 75080
USA

If paying by wire:
Wells Fargo Bank, N.A.
420 Montgomery Street
San Francisco, CA 94104
SWIFT #: WFBIUS6S
Credit Beneficiary: Society of Petroleum Engineers
Account #: 4944640804
Further Credit (SPE Exhibit Dept.) - (Exhibiting Company Name and/or Invoice Number)         

The ATCE Priority Point System recognizes exhibitors and sponsors who contribute to the success of ATCE through exhibiting, advertising, and sponsorships contracted directly with ATCE.  Learn more...

  • Five (5) Complimentary Full Conference Registrations per 100 sq. ft. of contracted exhibit space. 
  • Two (2) complimentary Exhibitor Registrations per 100 sq. ft. of space will be allotted to each exhibitor in the heavy equipment booth area.
  • Yes, all exhibitors must register to obtain conference badges. The primary contact for the show should register all exhibit staff for your company.

Exhibitor registration is open now. 

  • Parking passes are not available for this event.

The Society of Petroleum Engineers (SPE) is a not-for-profit organization. Income from this event will be invested back into SPE to support many other Society programs. When you attend an SPE event, you help provide even more opportunities for industry professionals to enhance their technical and professional competence. Scholarships, certification, the Distinguished Lecturer program, and SPE's energy education program Energy4me are just a few examples of programs that are supported by SPE.

 

Get In Touch

1.972.952.9393 service@spe.org

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