9-11 OCTOBER 2017

Henry B. Gonzalez Convention Center
San Antonio, Texas, USA


PHOTOGRAPHY/VIDEOGRAPHY POLICY

 


SPE is organized and operated exclusively to collect, disseminate, and exchange technical knowledge concerning the exploration, development and production of oil and gas resources, and related technologies for the public benefit; and to provide opportunities for professionals to enhance their technical and professional competence.

To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at ATCE. 
 

 

Guidelines

The following guidelines apply for attendees, exhibiting personnel and exhibitor-appointed photographers at the SPE Annual Technical Conference and Exhibition.

  • No audio or video recording or still photography may occur without SPE’s permission.
  • Attendees, exhibiting personnel and exhibitor-appointed photographers are prohibited from shooting video or photos anywhere in the sessions and the indoor and outdoor exhibition areas. If you see any unauthorized persons who are using cameras of any sort (including camera phones) in the sessions and exhibition areas, please contact Exhibit Management.
  • Exhibitors are permitted to shoot video or take photographs under the following guidelines:
    • In their own booth for promotional use at any time the exhibition is open, without seeking SPE's permission.
    • At their company press conference held in the SPE press conference room.
    • By using outside photographers and video crews. Outside photographers and video crews are required to obtain permission from SPE Press Room to shoot photos or video of the exhibition.
    • Outside photographers and video crews do not qualify for press badges.
    • Outside video crews or photographer must use an Exhibitor-Appointed Contractor badge.
    • Exhibitors are responsible for supervising the activities of outside video crews and photographers so that they comply with SPE guidelines.
  • Exhibitors are not permitted to shoot anywhere else on the ATCE exhibition floor or anywhere else throughout the conference.
    • When shooting photography or video in their own booth, no other Exhibitor’s booth may appear in the shot. SPE Press Room staff can provide overall shots of the exhibition or other aspects of ATCE if needed. Please contact the SPE press office at pr@spe.org.
    • After-hours photography or video are not permitted without making arrangements in advance with SPE exhibit staff.
    • Exhibitors are responsible for all their company personnel and as such are responsible for communicating these Exhibit Regulations as well as all rules to their employees. 

Exhibitor Staff Penalties for Violating the SPE Photography Policy

  • First Warning: Exhibitor staff will receive a verbal warning about the policy from SPE Staff. SPE will also inform the exhibiting company’s primary contact about the incident and the consequences for a second offense. Failure by SPE to inform the exhibiting company's primary contact about the first incident shall not relieve the exhibiting company from the consequences of a second incident. 
  • Second Warning: Exhibitor staff badge will be confiscated, and the exhibitor staff person will be escorted off the premises by SPE Staff.

Attendee Penalties for Violating the SPE Photography Policy

  • First Warning: Attendee will receive a verbal warning about the policy from SPE Staff. 
  • Second Warning: Attendee badge will be confiscated, and the attendee will be escorted off the premises by SPE Staff.

To arrange for Press Video/Photo/Radio Opportunities please contact pr@spe.org.

The Society of Petroleum Engineers (SPE) is a not-for-profit organization. Income from this event will be invested back into SPE to support many other Society programs. When you attend an SPE event, you help provide even more opportunities for industry professionals to enhance their technical and professional competence. Scholarships, certification, the Distinguished Lecturer program, and SPE's energy education program Energy4me are just a few examples of programs that are supported by SPE.

 

Get In Touch

1.972.952.9393 service@spe.org

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