SPE Event Standard Safety Guidelines

April 2022

SPE’s Commitment to Your Safety

With the evolving impacts of COVID-19 felt around the globe, the health and safety of all SPE event participants is our highest priority. We understand the uncertainty facing our members and supporters regarding attending in-person events. SPE has implemented global safety standards for our events and we will adhere to country, city/state, and venue regulations and protocols for each individual event. 

We are carefully monitoring the future impact of COVID-19 on SPE's operations and will modify our guidelines in accordance. 

Venue Safety and Preparation

Image of group of people wearing face masks

SPE will review each event venues’ safety guidelines to ensure that they meet our standard of effective safety practices and procedures.

Specific SPE safety guidelines will depend on the event size, amenities, and location. These guidelines will be communicated by SPE on the event website and via email.


Standard Safety Guidelines for SPE Global Events

Country/Local Regulations/Requirements
SPE will continue to monitor and implement the safety guidelines provided at national and local levels. 

Limited Capacity
Each event will limit the number of attendees, exhibitors, and staff throughout the venue. They may also utilize a combination of social distancing, space planning, staggered admission, and traffic flow.

Health Precautions/Procedures
Face masks are recommended when attending an SPE event and may be mandatory depending on local regulations. Sanitization stations will be accessible throughout event venues.

SPE Staff Requirements

Image of person wearing face mask having temperature taken

If required, staff will be screened for COVID-19 related symptoms prior to the event and each day of the event. 

When necessary, staff will effectively communicate to participants the event guidelines, safety protocol reminders, and COVID-19 updates through email, event signage, and the event’s website. 


COVID-19 Risk Procedures 

Image of cleaning and disinfecting table

Each event will have a health procedure in place for addressing anyone exhibiting COVID-19 symptoms. These procedures will be specific to the event location and government regulations. SPE will take action to prevent further exposure and minimize impact if anyone attending the event is displaying symptoms related to COVID-19. A risk assessment, in accordance with local government guidelines, will be performed.

If an attendee may have been in contact with a COVID-19 positive individual at the event, SPE will follow national government guidelines when notifying the attendee.

Additional Resources

World Health Organization COVID-19 Resources and Guidance

International SOS COVID-19 Resources

Centers for Disease Control and Prevention US COVID-19 Information

Centers for Disease Control and Prevention US COVID-19 Travel Recommendations by Destination