Call for Papers - Guidelines
Topics | Guidelines | FAQs| Online Submission Instructions
SUBMISSION DEADLINE: 29 MARCH 2018
Prior To Paper Proposal Submission, Management Clearance Must Be Obtained
- Obtain necessary clearance from your management, your partners and customers BEFORE paper proposal submission.
- Paper proposals should only be submitted online.
- Paper proposals should be written in English and should provide clear and concise statements on the contents of the paper. It should include brief findings, solutions, impacts, and concluding remarks of the work.
- Early submission is particularly important to ensure that the committee members have ample time to review the paper proposals. Late paper proposals will not be accepted. Submission Deadline is 29 MARCH 2018.
- Abstracts should be based on any of the topic areas listed in the section topics.
- Please refrain from the use of commercial trade names and language that is commercial in tone.
- Authors should indicate their presentation preference: Oral technical presentation or Oral knowledge sharing ePoster presentation. The Programme Committee reserves the right to decide on the final allocation and presentation method.
- Authors will be notified of the decision of the programme committee by Mid-April 2018 and manuscript submission deadline is on 2nd September 2018.
- Please refer to the Author Timeline for upcoming deadlines.
- You do not need to be an SPE member to submit a proposal for the conference, simply go to the submission site and use your SPE login details to enter. If you are a new user please create new user account. SPE membership is not required to create an account.
- All proposals should be compliant to the templates below and as per the Sample Abstract (pdf).
- Word count: The paper proposal must be a minimum of 225 words and no more than 450 words in length.
- Paper proposals must consists of 5 blocks and should include the following:
- Title: provide a short and informative title with familiar terms. Enter a title that is concise, yet descriptive of the primary content and application of the proposed paper.
- Objectives/Scope: Please list the objectives and/or scope of the proposed paper. (25-75 words)
- Methods, Procedures, Process: Briefly explain your overall approach, including your methods, procedures and process. (75-100 words)
- Results, Observations, Conclusions: Please describe the results, observations and conclusions of the proposed paper. (100-200 words)
- Novel/Additive Information: Please explain how this paper will present novel (new) or additive information to the existing body of literature that can be of benefit to and/or add to the state of knowledge in the petroleum industry. (25-75 words)
- Publication or presentation history: If material in your presentation has been published, presented, or accepted for publication or presentation, this must be disclosed in your proposal during submission process.
- Select the most relevant topic that best describes your paper proposal and in line with your paper content. A primary choice is required.
- Submission of the same proposal to more than one topic is not permitted, and will disqualify the paper for presentation. You are welcome, however, to submit different abstracts to the same or different topics.
- SPE has a stated policy against use of commercial trade names, company names, or language that is commercial in tone in the paper title, text or slides. Use of such terms will result in careful scrutiny by the Programme Committee in evaluating paper proposals and the presence of commercialism in the paper or in the presentation may result in it being withdrawn/removed from the conference programme.
- Each proposal will be reviewed by the Programme Committee and may be selected to be presented orally for either technical presentation or knowledge sharing ePoster presentations. For more information about the review process, please refer to the Abstract Review, Rating, and Selection Tutorial.
- Paper proposals are evaluated on the basis of the information supplied during submission in accordance with the following criteria:
- The proposed paper or ePoster must contribute to petroleum technology or be of immediate interest to the oil and gas industry, and should contain significant new knowledge or experience in the oil and gas industry.
- Data in the paper proposal must be technically correct.
- The proposed paper or ePoster may present information about equipment and tools to be used in exploration and production showing the definite applications and limitations of such equipment and should avoid undue commercialism and extensive use of trade names.
- The substance of the proposed paper or ePoster must not have been published previously in trade journals or in other professional or technical journals.
- Your paper proposal could be accepted as a presentation in a technical or knowledge sharing ePoster session. The selection is made by the Programme Committee.
- Authors whose paper proposal are accepted are required to provide a manuscript of (3000-7000 words) for inclusion in the conference proceedings and on SPE’s electronic library – OnePetro. SPE operates a “no paper, no podium” policy whereby if a manuscript with the associated forms is not received by the due date 2 September 2018, it will be withdrawn from the programme and not allowed to be presented.
- Detailed instructions on the preparation of manuscripts and presentations will be sent to corresponding author of each accepted paper.
- SPE assumes no obligation for expenses by authors for travel, lodging, food, or other incidental expenses related to your participation at the conference.
- An agreement to present a paper at this SPE conference carries an obligation to participate in the event. Manuscripts are required.
- All authors of papers or ePosters presented at the conference will be required to complete and submit a copyright release form to SPE or submit the copyright exemption form where applicable.
- SPE has a No Presentation Policy: The failure of SPE conference authors to have at least one designated individual present the paper at the conference will result in the conference paper being permanently withdrawn from the SPE technical paper archive in OnePetro.
- If extenuating circumstances prevent you from attending, you should find a substitute to present the paper on your behalf and notify the session chairs and the SPE staff in charge.
- Submission of your paper or proposal does NOT enroll you as SPE member or automatically register you for the conference itself. If your proposal is accepted for presentation at the Conference, you will be notified by end-April 2018 and must then register for the conference and pay the conference fee.
- All accepted authors are required to register and pay the registration fee for the conference, at a special discounted rate. Authors who are undergraduate students may register under the Student Category. Valid student ID will be required upon registration.
- Online registration for the conference will be available early-May 2018.
11 December 2017
Call For Papers Opens
29 March 2018
Call For Papers Closes
December 2017 – Mid-April 2018
Programme Committee Review and Rating
19 April 2018
Author (Acceptance/Rejections) Notification
2 September 2018
Conference Early Bird Registration Deadline
2 September 2018
Manuscript Submission Deadline
16-18 October 2018