Important Dates and Deadlines
- Now Past Due: Any Outstanding Balances - 100% Due with Contract
- Now Live: Housing
- 5 February: Complete Booth Profile for Inclusion in Printed Program
- 15 March: Reservation Deadline for Housing Discount
20 March: Exhibitor Appointed Contractor (EAC) Forms Due
Order forms for Freeman Services and additional Official Contractors can be found in the Exhibitor Services Manual.
An Exhibitor Appointed Contractor (EAC) is an independent/third-party contractor, other than Freeman or OTC Official Contractors, who has been hired by an exhibiting company to perform work or services for their booth. EACs can include, but are not limited to, booth builders, supervisors or designers, independent display companies, photographers, or technicians.
Please familiarize yourself with the following documents:
NEW THIS YEAR
PAPERWORK REQUIREMENTS HAVE CHANGED: The submission of an "Intent to Hire a Contractor" form is no longer required of exhibitors. Moving forward, Show Management is only requiring paperwork from EACs, which will be sent directly to them and posted here, once it becomes available. If you have any additional questions regarding this change, please contact Katy Watson. EAC Agreements are due 20 March 2019.
EAC BADGES: EACs will no longer receive a separate badge link to register for badges. If an EAC needs access to the exhibit floor during show days 8 - 9 APRIL, exhibiting companies are responsible for registering the EAC personnel member under their allotted complimentary registrations. EACs will still receive a wristband each day for setup and tear down.
EAC FEE: EACs are required to pay a fee of $200 per exhibitor they will be servicing at 2019 OCC. An invoice will be sent to the EAC once the EAC Agreement is submitted.
Please Note: Exhibitors will receive a notification confirming that the EAC has registered to perform work for them at the show. Exhibitors should contact Katy Watson if an error has been made.
Sunday, 7 April | 1300 to 1800
All exhibits must be fully installed by 1800 hours on Sunday, 7 April, 2019.
Tuesday, 9 April | 1530 to 1700
All freight must be cleared from the Moody Gardens Hotel and Convention Center by 1700 hours on Tuesday, 9 April. All Carriers must check in by Tuesday 9 April at 1600 hours.
The number of complimentary Full Conference Registrations will be two (2) per 100 square feet of contracted exhibit space. Registration includes admittance to Technical Sessions, Reception, Coffee Breaks and Luncheons. One week prior to the event, access to the digital Proceedings will be emailed to the primary contact person listed on your account. See additional registration information (pdf).
Reserve your room online, or contact the Moody Gardens Hotel directly at 1.888.388.8484 to reserve your hotel room at the negotiated rate of USD 159 plus taxes per night. You must provide group code SPEINT42019 and ask for the SPE International Conference and Oilfield Chemistry room block.
The attendee rate is guaranteed until 15 March. After 15 March, hotel reservations will be subject to availability at the prevailing rates.
For questions concerning registration or housing, please contact Registration at, 1.972.952.9393 ext. 216 or email@example.com.
Photography/AV Recording Regulations: SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations (pdf) to review the full policy.
Late Exhibit Set-Up:
Any exhibitor whose installation will not begin until after 1800 on Sunday, 7 April, must provide written notification to Show Management by Friday, 29 March. For exhibitors who have not notified show management, and carpet has not been ordered, the exhibitor will be assumed a no-show and carpet will be forced at the exhibitor's expense.