SPE International Conference and Exhibition on Health, Safety, Environment, and Sustainability 17 - 19 Mar 2020 Ágora Convention Center Bogotá, Colombia

EXHIBITOR RESOURCES

Important Dates and Deadlines

  • 22 Jan: Deadline to Complete Company Profile for Inclusion in Onsite Printed Program.
  • 4 Feb: Exhibitor Appointed Contractor forms due (contractors to submit).
  • 4 Feb.: Notify show management if setting up after 1500 on March 16.
  • 18 Feb.: Order services (carpet, furniture, electricity, etc).
  • 18 Feb.: Registration links to be sent to company's primary contact.
  • 19 Feb: Deadline to Receive Housing Discount.
  • 27 Sept: 100 percent of balance is due.


Please Note: Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Full Exhibition Schedule (pdf)

Show Days:

  • No one under the age of 15 on the show floor during move in.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move-Out:

  • No open-toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge, or a wristband.
  • If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.
  • Exhibitors may begin moving out hand held small items (or items that can be carried on a dolly) at 1600 using only the freight elevator located at the back of the exhibit hall. No items should be carried down the escalators.
  • Exhibitors and General Contractor may begin booth dismantle and the removal of heavy, larger objects at 1730 using only the freight elevator located at the back of the exhibit hall.
  • If you plan on bringing heavy equipment, show management must be notified at least 6 weeks prior to the show so that special arrangements can be made.

Late Move-In

If you plan to begin your booth set up after 1500 on Monday, 16 March, you must notify show management no later than Thursday, 5 March 2020. It is imperative that late set ups order carpet, electricity and furniture prior to Thursday, 5 March. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

What to Expect

A personalized link and login information will be emailed to the primary contact on your account approximately 4-6 weeks prior to the event. Said email will come from registration@spe.org, so please setup @spe.org as a safe domain so that emails will not go into your spam folder.

Registrations Include

The number of complimentary Full Conference Registrations is two (2) per six or nine square meters of contracted exhibit space. Registration includes admittance to Technical Sessions, Opening Reception, Exhibition, Coffee Breaks, Networking Luncheons and Proceedings of both conferences. Training courses not included.

Additional Registrations

Exhibitors may purchase up to (2x comp reg.) paid exhibitor registrations per 100 square feet of contracted exhibit space. Said registrations will include the same access as complimentary registrations. Exhibitors can purchase the Paid Exhibitor Registrations online but need to register all at the same time (comps and paid) as the online login only works once.

Note: If an individual wants to purchase a one day exhibitor registration for multiple days, that registration cannot be completed online; he/she should contact registration@spe.org. One Day Paid Exhibitor Registrations include access to the events scheduled for that day. Keynote Luncheons are separate ticketed events.

Onsite Registration and Badge Pick-up

Exhibitor Registration will be located in the 1st Floor Lobby, and will open on Monday, 16 March at 1200 hours for badge pick up and onsite exhibitor registration.

Registration Contact Information

If you have any questions regarding registration or require assistance, please contact Registration at +1.972.952.9393 ext. 216 or registration@spe.org.

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2) which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone/Fax Numbers
  • Company Profile (limit 350 Characters)
  • 6 Product/Service Categories (online only)
  • 3 Press Releases – May add additional for USD 150 each
  • 3 Digital Product Showcase (Images) – May add additional for USD 150 each

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing and in the onsite printed program. To get started, please log into the Exhibitor Portal using your case-sensitive company password. Your password can be found on your booth space confirmation letter. If you are in need of password assistance, please email spe.events@spe.org. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

Click here to view your listing.


Add Co-Exhibitors 

The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive a complimentary basic listing, which includes:

  • Company Name
  • Booth Number
  • 6 Product/Service Categories (online only) 

Co-exhibitors may elect to upgrade to an Upgrade 2 listing for USD 250. See section above for Upgrade 2 inclusions.
To add a co-exhibitor, email spe.events@spe.org. If you would like for your co-exhibitors to be upgraded to a Level 2 Upgrade, please make note in your email.

Booth Specifications (pdf)

Rules and Regulations (pdf) 

Please note: Failure to abide by these regulations can/will result in the loss of priority points (if applicable).

Stand packages include: Modular aluminum system which includes two (2) chairs, one (1) table, one (1) small locking cabinet, one (1) monophasic, three (3) spot LED lights, one (1) electric outlet 110V, one (1) wastebasket, installation, dismantle and an identification sign listing company name and booth number.

The exhibit hall is carpeted; therefore, purchasing carpet is not required. You may, however, purchase carpet if you wish to match your scheme or make your booth stand out.

Special Event Insurance

SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than InterExpo and your own staff), please see the Third Party Contractors (EAC) section below.

Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Flying drones are not permitted.
  • Animals are not permitted unless they are registered service animals.
  • For a complete list of all Rules and Regulations, please view the official Rules and Regulations found in the Exhibitor Services Manual.

    Photography/AV Recording Regulations

    SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

    Exhibitors

    Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

    Contractors

    If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement.
  • Provide Proof of Insurance
  • Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

    If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

    EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

    EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government issued photo ID’s.

    Please note: Failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

    Official Contractor

    InterExpo is our General Contractor and is exempt from the above.

    Exclusive Contractors

    For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual must be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift operations
  • Telecommunications
  • Please contact spe.events@spe.org with any questions. We appreciate your cooperation.

    Stand packages include: Modular aluminum system which includes two (2) chairs, one (1) table, one (1) small locking cabinet, one (1) monophasic, three (3) spot LED lights, one (1) electric outlet 110V, one (1) wastebasket, installation, dismantle and an identification sign listing company name and booth number.

    The exhibit hall is carpeted; therefore, purchasing carpet is not required. You may, however, purchase carpet if you wish to match your scheme or make your booth stand out.

    We will update this section with order forms information as it becomes available.

    Guest invitations are not available.

    Not available for this Event.