SPE Subsea Well Intervention Symposium 11 - 13 Aug 2020 Galveston Island Convention Center Galveston, Texas, USA

Exhibitor Resources

Important Dates and Deadlines

With Contract          

50% of Deposit Due

17 April 2020

100% of exhibit Space Balance Due

​​6 July 2020

Online Profile Due

14 July 2020

Exhibitor Appointed Contractor Forms Due

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event. We have a legitimate interest in processing your personal information for these reasons. For more information, please see our privacy policy.

View the full Exhibition Schedule (PDF).

  • No one under the age of 15 on the show floor during move-in.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move Out:

  • No open-toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move-in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge or a wristband.
  • If bringing oversized/large equipment, please notify show management at spe.events@spe.org so that special arrangements can be made to allow access for transport to your booth space.

Late Move-In

If you plan to begin your booth set up after 2:30 pm on Tuesday, 11 August, it is mandatory that you complete a Late Move-In Notification Form.

It is imperative that late set ups order carpet, electricity, and furniture prior to Show site. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

What to Expect

A personalized link and login information will be emailed to the primary contact on your account approximately 4 weeks prior to the event. Said email will come from registration@spe.org, so please setup @spe.org as a safe domain so that emails will not go into your spam folder.

Registrations Include

The number of complimentary Full Conference Registrations is two (2) per 100 square feet of contracted exhibit space. Registration includes admittance to Technical Sessions, Opening Reception, Exhibition, Coffee Breaks, Networking Reception, Luncheons and Proceedings. Training courses not included.

Additional Registrations

Exhibitors may purchase up to (2x comp reg.) paid exhibitor registrations per 100 square feet of contracted exhibit space. Said registrations will include the same access as complimentary registrations. Exhibitors can purchase the Paid Exhibitor Registrations online but need to register all at the same time (comps and paid) as the online login only works once.

Note: If an individual wants to purchase an one day exhibitor registration for multiple days, that registration cannot be completed online; he/she should contact registration@spe.org. One Day Paid Exhibitor Registrations include access to the events scheduled for that day.

Badge Mailing

Badges will NOT BE MAILED prior to the conference.

Onsite Registration and Badge Pick-Up

Exhibitor Registration will be located in Exhibit Hall B, and will open on Monday, 10 August 2020 at 1200 hours for badge pick up and onsite exhibitor registration.

Registration Contact Information

If you have any questions regarding registration or require assistance, please contact Registration at 1.972.952.9393 ext. 216 or registration@spe.org.

Register Now

Coming Soon.

Housing

Coming Soon.

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2) which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone/Fax Numbers
  • Company Profile (limit 350 Characters)
  • 6 Product/Service Categories (online only)
  • 3 Press Releases – May add additional for USD 150 each
  • 3 Digital Product Showcase (Images) – May add additional for USD 150 each

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing and in the onsite printed program. To get started, please log into the Exhibitor Portal.

using your case sensitive company password. Your password can be found on your booth space confirmation letter. If you are in need of password assistance, please email spe.events@spe.org. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

Click here to view your listing.
 
Add Co-Exhibitors 

The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive a complimentary basic listing, which includes:

  • Company Name
  • Booth Number
  • 6 Product/Service Categories (online only)

Co-exhibitors may elect to upgrade to an Upgrade 2 listing for USD 250. See section above for Upgrade 2 inclusions.

To add a co-exhibitor, please complete the Co-Exhibitor Notification form.. If you would like for your co-exhibitors to be upgraded to a Level 2 Upgrade, please note it in your request.

Booth Specifications (PDF)

Rules and Regulations (PDF)

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points, if applicable.

Booth Equipment Included and not included with Booth Space Purchase

The exhibit hall is not carpeted, therefore, ordering carpet is mandatory. Carpet/flooring must cover your full exhibit space.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • 10x10 booths will be set with an 8' high Black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.
  • Aisles will be carpeted with Tuxedo carpet.

Special Event Insurance

SPE requires each exhibitor to have insurance; however, proof of coverage is not required.

Photography/AV Recording Regulations

SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Exhibitors

Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors

If you have been hired to build/design booth space at this event, it is mandatory that you:

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo IDs.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor

General Contractor is our Official Show Decorator and is exempt from the above.

Exclusive Contractors

For insurance and safety reasons Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical and internet
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact spe.events@spe.org with any questions. We appreciate your cooperation!

The exhibit hall is not carpeted, therefore, ordering carpet is mandatory. Carpet/flooring must cover your full exhibit space.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • 10x10 booths will be set with an 8' high Black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.
  • Aisles will be carpeted with color Tuxedo carpet.

Order Forms

Take advantage of our Guest Invitation Program to invite potential clients to visit you at your booth space. Exhibitors will receive 25 complimentary Guest Invites to distribute to clients. To request your Guest Invitations, please email registration@spe.org.

Contact Us

Show Management
Email SPE

Housing and Registration
Email SPE

General Contractor/Booth Services
Email Freeman
Toll-Free: 888.269.6829
Local and International: +1.847.996.5825