Exhibitor Resources

View the full Exhibition Schedule (pdf)

Move-In and Move-Out/Special Rules:

• No one under the age of 15 on the show floor during show days.
• No one under the age of 18 on the show floor during move-in or move out.
• Anyone accessing the show floor must have an official show badge or wristband.
• Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.
• POV’s – Someone must remain with the vehicle at all times while at the loading dock.

Heavy Equipment:

If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.

Late Move-In:

If you plan to begin your booth set up after 4:30 pm on Sunday 5 December, it is mandatory that you complete a Late Move-In Notification Form by 12 November 2021. It is imperative that late set ups order carpet, electricity, and furniture prior to 19 November 2021. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

Registration Information (pdf)

Housing:

Visit our ‘Attend’ page for housing information and additional travel information.

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2), which includes:

• Company Name
• Booth Number
• Website URL
• Company Address, Phone Numbers
• Email Address
• Welcome Message (limit 60 Characters)
• Online Profile (limit 500 Characters)
• 6 Product Categories (online only)
• 3 Digital Product Showcase (Images)

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing. To get started, please log into the Exhibitor Portal using your unique, case sensitive company password (found on your booth space confirmation letter). If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

 

Add Co-Exhibitors

The following may be added to your account as co-exhibitors:

• Sister company
• Parent company
• Division
• Manufacturing/Distributing Company
• Joint Venture

Co-exhibitors will receive a complimentary basic listing (Upgrade 2), which includes the items listed above.

To add a co-exhibitor, please notify the exhibits team.

Booth Specifications (pdf)

Rules and Regulations (pdf)

Booth Equipment Included and not included with Booth Space Purchase

The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

• 10x10 booths will be set with an 8' high black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.

Special Event Insurance

SPE requires each exhibitor to have insurance; however, proof of coverage is not required.

Photography/AV Recording Regulations

SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Exhibitors:

Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors:

If you have been hired to build/design booth space at this event, it is mandatory that you:

• Complete and submit the EAC Agreement by 25 October
• Provide Proof of Insurance

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:

For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

Exclusive Contractors:

If you have been hired to build/design booth space at this event, it is mandatory that you:

• Catering
• Electrical
• Rigging
• Plumbing
• Drayage/Forklift Operations
• Telecommunications

Please contact SPE with any questions. We appreciate your cooperation!

The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

• 10x10 booths will be set with an 8' high black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.

Order Forms

• A/V and Electrical (pdf)
• Catering – Email Woodlands Waterway Marriott

Guest Invitations are not available for this event.

Lead Retrieval is not available for this event.

300 x 250 ►

368 x 96 ►

486 x 60 ►

728 x 90 ►