Travel and Accommodations

Official Workshop Hotel

Accommodations are not included in the registration fee.

SPE has appointed Follow Up Turismo & Eventos to assist with hotel accommodations and airport transportation. To ensure your housing space, we encourage you to book your hotel rooms in advance.

The negotiated rate for the SPE Workshop is R$ 527 (Reais - Brazilian currency), plus taxes per night, and includes breakfast and wi-fi in sleeping rooms. Rates at the hotel are offered three (3) days before and after the workshop, based on availability. The attendee rate is guaranteed until 27 May. After 27 May, hotel reservations will be subject to availability at the prevailing rates.

COVID-19 Information

Tests

The hotel concierge can help you schedule your appointment for an Antigen or a PCR test and print your results.

• Tests are taken between 0800 and 1430 hours at the hotel.
• On your scheduled appointment a nurse will conduct the test at the hotel and will collect the payment via credit card or cash.  
• Email concierge.hrc@c2rio.travel to secure your appointment, learn about fees, result times and more.

Some airlines have partnered with testing providers to offer packable test kits, proctor testing, etc. i.e American Airlines. Check your destination entry requirements for the most up-to-date information.

At the hotel

• Registration will be limited to allow for social distance in the meeting room. Chairs will be placed apart from each other to promote physical distancing between attendees. 
• The hotel venue recommends all guests to wear masks while indoors.
• The venue has developed a program that expands on elevated sanitation standards while addressing every touchpoint of the meeting experience including food and beverage. Learn more about Hilton CleanStay.

Travel Information

• Visitors must carry their passports, which should be valid for at least six months from the date of entry. All travelers must be in possession of onward or return tickets and sufficient funds to cover their stay.
• Yellow fever vaccination: Although Brazil does not require proof of vaccination to enter the country, there a risk of yellow fever in some areas. Vaccination is recommended to prevent infection if travelling to risk areas and is required to enter certain countries after having been in Brazil.

Visa Information

Attendees from countries that require a visa for entry are reminded that the process of obtaining a visa may take several months. Create an official SPE invitation letter that you can print and use in obtaining a visa. Please note that this letter does not guarantee that you will be granted a visa, nor does it commit SPE to assist you in obtaining a visa.

SPE has arranged a room block at the Hilton Copacabana to save you time and money. As a result, SPE is able to increase attendee benefits to provide a great experience, while keeping expenses low. Revenue from this event will be invested back into SPE and will support many other Society programs. Through your attendance, you help provide even more opportunities for industry professionals to enhance their technical and professional competence. Thank you for your support!