Exhibitor Resources

Important Dates and Deadlines

  • Due with Contract – 50% Balance Due
  • 21 January 2023 – 100% Balance Due
  • 17 May 2023 – Third Party Contactor Forms Due
  • 17 May 2023 – Co-Exhibitor Notification Forms Due
  • 17 May 2023 – Heavy Equipment Move-In Forms Due
  • 26 May 2023 – Company Profile Deadline
  • 31 May 2023 – Late Move-In Notification Forms Due
  • 31 May 2023 – Make Arrangements for Hanging Signs
  • 31 May 2023 – Order any Onsite Services Needed
    (electricity, carpet, etc.)
  • 5 June 2023 – Housing Deadline for Early Bird Discount

Contact Us

SPE Show Management

Housing and Registration

General Contractor/Booth Services

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event. We have a legitimate interest in processing your personal information for these reasons. For more information, please see our Privacy Policy.

 


View the full Exhibition Schedule (pdf)

Highlighted Rules & Regulations:

  • No one under the age of 15 on the show floor during show days.
  • No one under the age of 18 on the show floor during move-in or move out.
  • No open-toed shoes during move in or move out.
  • Anyone accessing the show floor must have an official show badge or a wristband.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Arrivals in POVs (Privately Owned Vehicles):

Vehicles must be attended while at the loading dock.

Oversized/Large Equipment Move-In:

If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.

Late Move-In:

If you plan to begin your booth set up after 1500 on Tuesday 27 June, it is mandatory that you complete a Late Move-In Notification Form by 31 May 2023. It is imperative that late set ups order carpet, electricity, and furniture prior to 31 May 2023. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

Registration Information (pdf)

Housing:

Make your reservations by 5 June 2023 to receive the discounted room rate of USD 240. The housing link will be posted in February of 2023.

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2), which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone Numbers
  • Email Address
  • Welcome Message (limit 60 Characters)
  • Online Profile (limit 500 Characters)
  • 6 Product Categories (online only)

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing. To get started, please log into the Exhibitor Portal using your unique, case sensitive company password (found on your booth space confirmation letter). If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

 

Add Co-Exhibitors

The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive a complimentary basic listing (Upgrade 2), which includes the items listed above.

To add a co-exhibitor, please notify the exhibits team.


Booth Specifications (pdf)

Rules and Regulations (pdf)

Booth Equipment Included and not Included with Booth Space Purchase

The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • 10x10 booths will be set with an 8' high black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.
  • Carpet/floor covering (if being used) must encompass the entire footprint of the exhibit space.

Special Event Insurance

SPE requires each exhibitor to have insurance; however, proof of coverage is not required.

Photography/AV Recording Regulations

SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.


Exhibitors:

Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors:

If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 17 May 2023
  • Provide Proof of Insurance

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:

Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:

For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact SPE with any questions. We appreciate your cooperation!


The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • 10x10 booths will be set with an 8' high black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.
  • Carpet/floor covering must encompass the entire footprint of the exhibit space.

2023 OCC Service Providers:

Unlinked providers below will be added as soon as they become available.

Quick Facts

Coming Soon


Guest Invitations are not available for this event.


Lead Retrieval is not available for this event.

Web Banners:

Download event banners to promote your participation on your website and emails: