Exhibitor Resources

ITEMS INCLUDED IN THE COST OF EXHIBIT SPACE:

• 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 7"x44" one-line identification sign.
• Two (2) Complimentary Full Conference Symposium Registrations per 100 square feet of contracted exhibit space.
  This includes admittance to Technical Sessions, Welcome Reception, Exhibition, Coffee Breaks, Networking Breakfasts, Luncheons and Networking Reception, and a Digital Proceedings Code.
• Two (2) Complimentary Guest Invites per 100 square feet of contracted exhibit space.
• Exhibitor listing in official Conference Symposium Program.

View the full Exhibition Schedule.

Show Days:

• No one under the age of 15 on the show floor during move in.
• Anyone accessing the show floor must have an official show badge.
• Exhibitors may access the show floor one hour early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move Out:

• No open-toed shoes during move in or move out.
• No one under the age of 18 on the show floor during move in or move out.
• POV’s – Someone must remain with the vehicle at all times while at the loading dock.
• Anyone requiring access to the show floor must have an official show badge, or a wristband.
• If bringing oversized/large equipment, please notify show management at spe.events@spe.org so that special arrangements can be made to allow access for transport to your booth space.
• Late move in (after the official move in hours) will require show management approval. Please complete the Late Move-in Notification Form no later than July 7, 2023. It is imperative that late set ups order carpet, electricity and furniture prior to show opening. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

Any staff required to remain onsite during show days will need to register for an exhibitor badge. This includes:

• Booth Staff
• Third Party Contractors (EACs)

EXHIBITOR REGISTRATION IS NOW LIVE!

REGISTRATIONS INCLUDE
The number of complimentary Full Symposium Registrations are two (2) per 100 square feet of contracted exhibit space and (2) complimentary Guest Cards per 100 square feet. Additional cards may be purchased for $75.00 each. Personalized promo codes will be provided to the primary exhibitor contact to distribute to their guest to register online. Registration includes admittance to Technical Sessions, Opening Reception, Exhibition, Coffee Breaks, Networking Breakfasts, Networking Luncheons, Networking Reception, and a Digital Proceedings Code. Training courses not included.

ADDITIONAL REGISTRATIONS
Exhibitors may purchase up to four (4) paid exhibitor registrations per 100 square feet of contracted exhibit space. Said registrations will include the same access as complimentary registrations.

BADGE MAILING
Badges will NOT be mailed for this show.  They can be picked up on-site inside of Exhibit Hall B.

ONSITE REGISTRATION AND BADGE PICK-UP
Exhibitor Registration will be located inside Exhibit Hall B, and will open on Tuesday, 8 August at 0930 for badge pick up and onsite exhibitor registration.

REGISTRATION CONTACT INFORMATION
If you have any questions regarding registration or require assistance, please contact Registration at 1.972.952.9393, option 5 or registration@spe.org.

CONTRACTED EXHIBITORS

Your exhibitor profile is an attendee's first impression of your company and will appear both online and in the onsite printed program. Contracted Exhibitors receive a complimentary full listing (Upgrade 2) which includes:

Company Name

Booth Number

Website URL

Company Address, Phone/Fax Numbers

Company Online Profile (limit 350 Characters)

6 Product/Service Categories (online only)

Create or update your company profile by logging in to the Exhibitor Portal using your case sensitive company password. Your password can be found on your booth space confirmation letter. For password assistance, please email spe.events@spe.org.

Click here to view your listing.

Booth Specifications (pdf)

Exhibitor Rules & Regulations (pdf)

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points, if applicable.

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BOOTH EQUIPMENT INCLUDED WITH BOOTH SPACE PURCHASE

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

• 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 7"x44" one-line identification sign.

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PHOTOGRAPHY/AV RECORDING REGULATIONS

SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technologies, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

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SPECIAL EVENT INSURANCE

SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.

Exhibitors:
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors:
If you have been hired to build/design booth space at this event, it is mandatory that you:

• Complete and submit the EAC Agreement by 27 June 2023.
• Provide Proof of Insurance (pdf)

Once your Agreement has been received, you will receive emailed communication stating you have been approved.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government issued photo ID’s.

Please note – failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

• Catering
• Electrical
• Rigging
• Plumbing
• Drayage/Forklift Operations
• Telecommunications

Please contact spe.events@spe.org with any questions. We appreciate your cooperation!

CATERING AND BOOTH CLEANING

No outside food or drink will be permitted. All catering orders and requests for booth cleaning should be placed through The San Luis Hotel.

To place an order, please contact:
Lisa Clemons
Associate Director of Convention & Conference Planning
5222 Seawall Boulevard, Galveston Island, Texas, 77551
Direct: +1 409-740-8686
Fax: +1 409-744-6913
Email: lclemons@ldry.com

ELECTRICAL/PHONE/INTERNET/WATER

Utilities order form (pdf)

To view the entire Freeman Exhibitor Services Manual including additional service providers, order forms, information and shipping details, click here!(Opens in new window)

Boost traffic to your booth by inviting clients and prospects by taking advantage of our Guest Invitation program. Exhibiting companies will receive 2 complimentary One-Day Guest Invitations per 100 square feet. Additional guest cards may be purchased for $75.00 each.

Use of these invitations for exhibiting staff and third party contractors is strictly prohibited.

Email registration@spe.org to request your Guest Card Template.

Lead retrieval is not available for this event.

Web Banners:

Download show banners and promote your participation on your website and emails:

• Banner size: 1080 x 1080 ⬇️
• Banner size: 1200 x 628 ⬇️

When posting a banner to your website, please be sure to embed the conference website link within the banner image.