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Forms and Deadlines


Form Due Date Submit To

Transfer of Copyright Form/Policy (pdf)

One Presenting Author form must be submitted.
Up to 5 Co-Author Forms allowed.

23 January 2025

Refer to Author Notification Email
Paper Information Form (pdf) 23 January 2025 Refer to Author Notification Email

Manuscript Template  (dotx)

DRAFT Manuscript Deadline 

09 January 2025 Session Chairpersons

FINAL Manuscript Deadline 

23 January 2025 Refer to Author Notification Email

PowerPoint Template (ppt)

DRAFT Presentation Deadline 

28 March 2025 Session Chairpersons


SPE uses ORCID (Open Researcher and Contributor ID), a widely accepted unique identifier for authors, giving them control over their content and eliminating ambiguities. All SPE authors are encouraged to have an ORCID iD.

If you already have an ORCID iD, you can add it to your SPE Member/Customer Profile. Login to and update your profile today!

Author Resources

Presenters Guidelines  (pdf)

Manuscript Template Instructions (pdf)

Preparing Your SPE Manuscript

SPE Style Guide (pdf)

Preparing a Technical Session Presentation

Tips for Presenting in English (for non-native speakers)

Conference Paper Policies

Authors of Modeling/Simulation Papers - Supplemental Data Request

Instructions for Authors About Inclusion of Forward-Looking Statements 

Peer Review: Get Published In Our Journal

Editage Language Editing (20% Discount – SPE Member)

Editage Language Editing (10% Discount – Non-member)  

ePoster Preparation Information

You will have 12 minutes for your presentation and any Q&A (8-9 minutes presentation time and 3-4 minutes Q&A). Per the guidelines provided, please be sure to include the following information in the header or footer on each slide:

  • Paper number
  • Paper title
  • Presenter's name
  • Slide number (ex: Slide 1 of 10)
  • Only the first and last slide should contain your company name/logo

You will need to submit your PowerPoint presentation to your session chairperson for review prior to the conference. 

Final copies need to be submitted to SPE by the stated due date so they can be preloaded on the presentation stations. Please bring the final version of the presentation with you to the conference on a USB drive, as a backup copy.

When you arrive at the venue, please report to Speaker Check-In to confirm your participation at your scheduled time. We ask that you be prepared to fill in during a technical session should there be a no-show or late withdraw.

You will need to be at the ePoster station 15 minutes before the ePoster session starts. This gives you time to check your presentation and meet your session chairperson.